Administrative Assistant

Location: Fairlawn

Description

We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.

Key Responsibilities:

+ Provide comprehensive administrative support, including accurate hard copy and electronic filing.

+ Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions.

+ Create and edit PDF documents using Adobe software.

+ Organize, upload, and maintain files in SharePoint to ensure efficient digital records management.

+ Bind (spiral binding) and scan documents as needed.

+ Assist with property billing processes and track Certificates of Insurance (COIs).

+ Handle mailings-including Fed Ex, certified mail, and other shipping methods.

+ Follow templates for setting up annual files (budgets, year-end reconciliations, etc.).

+ Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns.

+ Research new vendors, retailers in specific markets, or other items online as requested.

+ Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects.

Requirements - Proven experience in administrative support roles.

- Proficiency in Microsoft Word and Excel.

- Strong organizational skills with attention to detail.

- Ability to manage multiple tasks and prioritize effectively.

- Excellent communication and interpersonal abilities.

- Familiarity with document scanning and data entry processes.

- Comfortable working both independently and collaboratively.

- Commitment to maintaining confidentiality and a focus on accuracy. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .