AP Coordinator

Accounts Payable Coordinator Job Description

Responsible for processing select types of vendor payments. Process includes all tasks from obtain, tracking and paying select vendors timely. Setup and maintain vendor information in automated accounts payable system. Completion of various other Accounts Payable related duties for high volume office.

Pay Rate: $55,000-$60,000 depending on experience

• Responsible for processing vendor invoices and employee reimbursement requests for multiple companies. Requesting and obtaining invoice and W9, verifying proper authorization(s), purchase order matching, general ledger coding, data entry into accounts payable system, check run selection and processing payments. Filing or scanning/uploading invoice copies into accounts payable system.
• Complete vendor setup and maintenance in Accounts Payable system. Verify W-9 form is received and saved in accounts payable system. Vendor is classified correctly for 1099 NEC/MISC reporting.
• Payment processing from multiple bank accounts. Process weekly/monthly check runs and online payments. Responsible for selection of employee, resident reimbursement and select vendor check run. Also, for select vendor check run the matching of invoices to each check. Verifying invoice numbers and amounts being paid are correct.
• Invoice and remittance advice filing and boxing.
• Verify vendor statements. Research and escalated appropriately vendor invoice issues and inquiries timely.
• Perform monthly Accounts Payable close entries and reviews.
• Use Credit Card and Expense software to process monthly employee expense reports.
• Enter and track facility activity account funding and verify corresponding receipts are turned in timely.
• Verify medical director invoices and reports are completed correctly and turned in timely as well as other vendor invoices used in Payroll Based Journal reporting.
• Provide exemplary customer service by answering vendor/facility phone calls and emails in a timely and professional manner.
• Prioritize and process manual payroll check request as needed.
• Other items as directed.

• 5 years Accounts Payable experience and Excel proficient preferred but not required.
• The ideal candidate must be dedicated, organized, proactive, and possess a desire to learn.
• Must be able to work independently, have attention to detail and computer proficient.
• Be a self-starter that is able to review daily tasks and set priorities in order to operate efficiently and accurately.
• Professional speaking voice as well as exceptional communication skills are required.

Equal Opportunity Employer
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