Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for assisting the office administrators with daily office operations and procedures in order to ensure organizational effectiveness and efficiency.

• Assists with the daily processes of invoicing, maintenance and purchase orders using proprietary software.
• Files and enters documents into the computer system.
• Answers phones.
• Data entry.
• Other duties as required.

• High School Diploma

• Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of office administration procedures.
• Ability to operate most standard office equipment.
• Attention to detail in composing, typing and proofing materials.
• Establishing priorities and meeting deadlines.
• Excellent spelling, grammar and written communication skills.
• Excellent telephone and oral communication skills.
• Ability to maintain a high level of confidentiality.
• Problem solving: identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem‑solving situations; use reason even when dealing with emotional topics.