Intellectual Property Legal Assistant

Metro Milwaukee Area (Hybrid)
Full-Time | Hourly, Non-Exempt | 40 hours/week (Monday–Friday)

A well-established law firm with a focused intellectual property practice is seeking a detail-oriented Intellectual Property Legal Assistant to provide comprehensive administrative and procedural support to a small team of attorneys. This role is ideal for a motivated professional who enjoys precision-driven work, thrives in a deadline-oriented environment, and has an interest in patent and trademark processes.

• Prepare, revise, proofread, and organize correspondence and draft legal documents

• Support client billing processes, including time entry, invoice review, edits, and distribution

• Provide day-to-day administrative support to the intellectual property practice group

• Assist with opening and maintaining new client and matter files within practice management and IP docketing systems

• Prepare, send, and archive engagement letters for new clients

• Scan, distribute, and electronically file incoming correspondence

• Organize and manage email correspondence within the firm's document management system

• Assist with preparation and filing of formal IP-related documents, including application materials, information disclosure statements, declarations, powers of attorney, assignments, issue fee transmittals, reporting letters, and related correspondence

• Support electronic filings with the U.S. Patent and Trademark Office

• Generate and distribute docket reports, deadline reminders, and status updates to attorneys

• Assist with administrative financial tasks, including wire and check requests, expense reports, and invoice processing coordination with accounting

• Associate degree, high school diploma, GED, or relevant industry certification

• Strong organizational skills with the ability to manage multiple priorities and deadlines

• Exceptional attention to detail, particularly in document preparation and filing accuracy

• Clear and professional written and verbal communication skills

• Familiarity with legal terminology, document workflows, and administrative procedures (prior IP or law firm experience preferred)

• Proficiency with Microsoft Office and legal technology tools, including document management systems, e-filing platforms, and practice management software

• High level of professionalism and discretion when handling confidential information

• Proactive mindset with the ability to anticipate needs and solve problems independently

• Full-time position (40 hours per week)

• Hybrid schedule: onsite work with the opportunity to work remotely up to two days per week following a six-month onboarding period

• Complimentary onsite parking

• Competitive benefits package including medical, dental, vision, disability, life insurance, retirement plan with employer contributions, profit sharing, paid time off, and additional benefits

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.