Accounts Payable Specialist

Description We are looking for an experienced Accounts Payable Specialist to join our team in Oceanside, California. This is a Contract to permanent position within the manufacturing industry, offering an opportunity to contribute to essential financial operations. The ideal candidate will excel in managing vendor invoices, cash applications, and collections while maintaining accuracy and professionalism.

Responsibilities:

- Process a large volume of vendor invoices efficiently while ensuring accuracy and timeliness.

- Perform 3-way matching between purchase orders, receiving reports, and vendor invoices to validate transactions.

- Accurately code invoices to the correct general ledger accounts and cost centers.

- Address vendor inquiries and resolve invoice discrepancies promptly and professionally.

- Maintain up-to-date vendor records, including collecting and verifying W-9 forms.

- Support month-end closing activities by preparing accounts payable accruals and reconciling sub-ledgers to the general ledger.

- Apply incoming customer payments, including checks, ACH, wire transfers, and credit cards, to open invoices in the accounting system.

- Investigate and resolve unidentified payments, short-pays, and discrepancies in customer accounts.

- Reconcile daily cash receipts with bank deposits and ensure proper posting to customer accounts.

- Generate accounts receivable aging reports, follow up on outstanding balances, and document all collection activities thoroughly. Requirements - Minimum of 1 year of experience in accounts payable, accounts receivable, or related financial roles.

- Proficiency in performing 3-way matching and coding invoices to general ledger accounts.

- Strong understanding of cash applications and reconciliation processes.

- Familiarity with accounting software systems and financial tools.

- Ability to manage vendor relationships and address inquiries professionally.

- Excellent organizational skills to maintain accurate financial records and documentation.

- Strong analytical abilities to research and resolve payment discrepancies.

- Effective communication skills to collaborate with internal teams and external vendors.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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