Staffing Coordinator, Administrative​/Clerical

Responsibilities

Who We Are

The Vines Hospital (affiliated with Universal Health Services), located in Ocala, FL, is a premier behavioral facility offering individualized mental health and addiction treatment to adults and adolescents in a secure and private setting. Our services include partial hospitalization and intensive outpatient programs, acute psychiatric, detox, and PTSD treatment. We are located in picturesque Marion County, FL, known as the Horse Capital of the World.

Enjoy the outdoors at one of the county’s serene parks, which includes wonderful hiking trails, river rafting, and tubing. Watch the county’s wildlife and view the scenery by taking a horseback ride through one of the area’s riding trails. The region is centrally located within hours of many activities, including amusement parks and beautiful Florida beaches, and less than two hours from some of the state’s large metropolitan areas.

Visit our website for more information on our hospital and services:

This individual coordinates and supervises all staffing operations for the nursing department, including the development and implementation of system monitoring and evaluation of staffing activities. Responsible for managing timekeeping and payroll activities; responsible for scheduling training for staff; participates in the interview process and provides administrative support.

• Schedule Management:
  Creating and maintaining staff schedules, considering vacations, leaves, and holidays to cover all shifts.
• Record Keeping:
  Maintaining accurate records of staff working hours, absences, and other relevant data.
• Recruitment Assistance:
  Assisting with the recruitment and orientation of new staff members.
• Crisis Management:
  Responding to unexpected staffing shortages and emergencies by arranging replacement staff.
• Organizational
  
  Skills:
  
  Ability to manage multiple schedules and keep detailed records.
• Attention to Detail:
  Ensuring that all staffing requirements are met accurately and efficiently.
• Problem‑Solving
  
  Skills:
  
  Quickly addressing and resolving scheduling conflicts and staffing shortfalls.
• Time Management:
  Prioritizing tasks to meet the dynamic demands of hospital staffing.

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision, and Prescription Drug Plans
• 401(k) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ subsidiaries

• Education:
  
  High school graduation or GED required. Associate's or Bachelor's degree preferred.
• Experience:
  
  Five years of administrative level experience in a psychiatric or healthcare hospital setting. Experience as a Staffing Coordinator is a plus. Experience handling timekeeping or payroll is a plus.

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion, and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $15.8 billion in 2024. UHS was again recognized as one of the World’s Most Admired Companies by Fortune; listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 99,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities,…