Administrative Coordinator - Police

This position is responsible for assisting the Police Department in various administrative functions including document preparation, records management, purchasing, budget preparation, and project/event planning/coordination. The position also may require providing support to various boards and commissions.

(Essential functions are identified by an *)

• Establishes and maintains accurate, current and complete department records and ensures recordkeeping compliance with relevant regulations *
• Serves as Secretary to assigned boards and commissions*
• Assists in preparation of department budgets*
• Responds to public records requests as assigned*
• Composes, types, proofreads and edits correspondence, reports, memoranda, minutes and other materials as needed to ensure accuracy and completion*
• Assists in preparing agendas/correspondence/materials/minutes and maintains files for assigned committees/commissions*
• Assists in preparing memos, ordinances and corresponding documents for City Council meetings*
• Coordinates department personnel functions such as payroll processing and personnel recordkeeping*
• Processes routine forms for payroll, requisitions, and purchase orders for department*
• Maintains office supply inventory and office equipment contracts*
• Greets office visitors and provides customer service as needed*
• Performs routine office procedures including processing mail, photocopying, faxing, distributing documents
• Performs other duties as may be assigned or required *

Requires a high school diploma or GED, and at least two (2) years of previous experience in a similar position, or an equivalent combination of education and experience which provides the skills and abilities necessary to perform the job. Valid state of Ohio driver's license.

• Knowledge of City of Oberlin policies/procedures
• Knowledge of local, state and federal government practices and procedures including public sector procurement, contract administration, recordkeeping and reporting
• Knowledge of Ohio Public Records Laws and related regulations regarding records retention and destruction
• Knowledge of procedures regarding various committees and commissions
• Ability to plan, organize and coordinate details of projects and programs
• Ability to establish and maintain effective working relationships with supervisor, co-workers, other City employees and members of the public
• Ability to perform routine office procedures including typing, filing, answering telephones, copying, faxing, business writing and provide effective customer service
• Ability to operate computer software to perform word processing, spreadsheet, database management and power point presentations
• Ability to research problems, collect and organize information and prepare summary reports of data and other information
• Ability to multi-task and perform with evolving priorities
• Ability to communicate effectively in both verbal and written forms
• Ability to demonstrate initiative in work environment
• Ability to troubleshoot routine equipment and software problems and determine when external support is required
• Ability to establish and maintain accurate and current records
• Ability to maintain confidentiality and handle sensitive issues with discretion and sound judgment