Materials Coordinator; Bilingual, French​/English

Summary

Hexagon’s Manufacturing Intelligence division is seeking a Materials Coordinator at our Oakville, CA location.

The Materials Coordinator will perform duties necessary to maintain accurate inventory records of stock items. Inspect, count, label, and locate items received into stocking locations; pick, inspect, count, label, package, and ship items routed from stocking locations. Load and unload freight from trucks, trailers, and containers using a variety of forklifts and pallet jacks. Responsible for quality and quantity of parts distributed.

• Operate forklifts to load and unload freight from trucks, trailers, and containers in a safe manner
• Inspect, count, label, and locate items received or distributed from stocking locations
• Enter inventory transactions or provide data and source documents for timely data entry by others to maintain accurate inventory records of all items received and distributed from stocking locations
• Receive verbally, computer, or written instructions, i.e., shop order pick lists, receiving tickets, customer order pick lists, and make appropriate written or system entries to complete assigned tasks using approved materials control processes
• Pick, package, and ship parts to other business units
• Utilize source documents, i.e., shop order pick lists, receiving tickets, customer order pick lists or mass transfer sheets, to pick, package, and label products, ensuring accuracy of inventory and condition of delivery is undamaged; deliver packages to traffic team for shipment by various carriers
• Participate in the Cycle Count Program to verify accurate inventory data, investigate discrepancies, and report findings to the Materials Control Supervisor or other designated individual
• Distribute office supplies, deliver incoming mail, and prepare outgoing mail for pickup
• Remain current with shipping and freight carrier procedures and policies
• Process RMAs
• Receive and open crates to retrieve documentation when required
• Answer telephone when supervisor is not present or when requested
• Comply with all safety and health regulations, i.e., daily visual inspections of forklifts reporting any issues, use of safety equipment and personal protective equipment (PPE), when required, etc.
• Maintain thorough knowledge of company’s products and understanding of structure
• Remain current with industry trends and best practices
• Act as point person assigned to complete small scale comprehensive project related tasks
• Learn from and study experienced Materials Coordinators’ techniques and work
• Remain current with skills by attending training classes, independent research, and seminars as needed
• Perform other related duties as assigned

• College diploma/degree in supply chain, logistics, business administration, or equivalent relevant experience and training.
• 2+ years related experience.
• Bilingual in French and English, both written and spoken.
• Experience with inventory control or ERP/inventory management systems or order fulfillment processes.
• Understanding of warehouse and inventory control principles.
• Transportation of dangerous goods (TDG) certification is an asset.
• Experienced in operating forklifts, both propane and electric reach types, while loading and unloading freight from trucks, trailers & containers in a safe manner.
• Strong organizational and time‑management skills with attention to detail.
• Ability to multitask, prioritize workload, and meet deadlines.
• Problem‑solving skills to resolve shipping, receiving, or inventory discrepancies effectively.
• Flexibility to adapt to changing operational needs and continuous improvement initiatives.
• This is an in‑office, full‑time position with standard working hours Monday to Friday, 8:00 am to 4:30 pm.

• Frequently required to stand, walk, sit, reach with hands and arms, climb or balance, stoop, kneel, crouch, crawl, talk, and hear.
• Manual dexterity required for keyboard use, office operating equipment, and grasping objects.
• Regularly move around the office and occasionally the factory floor.
• Ability to occasionally lift and/or move up to 40 pounds.

• Office is clean, orderly, properly lighted, and ventilated.
• Office…