Administrative Assistant, Summer Programs

Administrative Assistant, Summer Programs 2026

Contract Dates:
Mid June to August 2026 (Exact dates to be confirmed based on program scheduling).

Compensation: $21.33 per hour.

Appleby Summer Academy offers a range of high‑quality academic day programs designed to support student learning, enrichment, and advancement during the summer months. Rooted in Appleby College’s academic philosophy, the Academy includes Summer Enrichment, ESL, and credit‑bearing Summer Academy courses, all delivered in small classes with expert instruction and a strong emphasis on student engagement.

The Summer Programs Admin supports administrative, operational, and customer‑service functions for Appleby’s Summer Academy, Enrichment, ESL Day programs, and CEC day components. This role ensures accurate enrolment management, daily program support, classroom logistics, and timely communication with families and staff, upholding Appleby’s standards of safety, organization, and program excellence.

• Manage daily attendance and administrative operations for Academy and Enrichment programs
• Prepare and maintain program materials, binders, student lists, and reports
• Support instructors with classroom setup, supplies, and instructional materials
• Act as a front‑facing contact for families and program participants
• Support daily student check‑in/check‑out and onboarding processes
• Coordinate logistics with Facilities, IT, and Food Services
• Maintain and update Camp Brain and other program records
• Assist with scheduling, special program days, and events
• Track, organize, and maintain program equipment and materials
• Manage and distribute dietary and medical information as required
• Maintain operational logs and elevate incidents or concerns as needed
• Collaborate closely with the Assistant Director and instructional staff
• Support safety procedures and emergency response protocols

• Criminal Record Check with Vulnerable Sector Screening required.
• Valid Standard First Aid & CPR‑C certification required.
• Proficiency with Microsoft Office;
Camp Brain experience is an asset.

• A dynamic environment where each day combines administrative responsibilities with direct program support.
• Opportunities to work with international & local participants, families, and a diverse team of staff.
• A meaningful role in creating a safe, welcoming, and memorable experience for students from across the globe.
• Bring strong administrative and customer‑service skills, ideally with experience in academic or camp environments.
• Are highly organized, detail‑focused, and comfortable managing multiple priorities.
• Communicate effectively with students, families, and colleagues.
• Are proficient with Microsoft Office; experience with Camp Brain is an asset.
• Are collaborative, adaptable, and solutions‑oriented in fast‑paced program settings.
• Can uphold Appleby College policies, including safety, confidentiality, and the Mutual Respect Policy.

• A collaborative environment grounded in professionalism, leadership, and student‑centered service.
• Valuable experience in program administration, boarding operations, and international education.
• Opportunities for growth through training sessions, daily team briefings, and exposure to operational planning.
• A welcoming community that values diverse perspectives and continuous improvement.

• On‑site presence is required for the full duration of employment
• Work includes administrative office responsibilities, program logistics support, and participation in excursions as scheduled.

To apply, please submit your application online. Your application will be reviewed carefully; only selected candidates will be contacted for interviews.

As a condition of employment, successful candidates must provide a Criminal Record Check with Vulnerable Sector Screening and hold valid Standard First Aid & CPR‑C certification.

We work to embed diversity, equity, and inclusion principles as a foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills—making us better together. Appleby College is committed to fostering an inclusive, equitable, and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process.

If contacted for an employment opportunity, please advise Human Resources if you require accommodation.