Front Office Administrator, Upper School

About Mac Lachlan College

Mac Lachlan College, founded in 1978, is an independent (Pre‑K to Grade 12) co‑educational school in Oakville, Ontario. Now with two dedicated campuses, Lower School (Pre‑K to Grade
6) and Upper School (Grade 7 to Grade 12), Mac Lachlan is committed to providing a learning environment that promotes an entrepreneurial, success‑driven, and future‑oriented mindset that is integrated into every aspect of school life.

Offering the benefits of small class sizes, Mac Lachlan is a world‑class school with highly dedicated and engaged teachers and an internationally recognized curriculum.

Our exceptional PK through Grade 12, co‑educational learning environment is centered on academic excellence and an ongoing commitment to the latest innovations in education.

In addition to offering academic excellence to our students, Mac Lachlan College is committed to providing an exceptional workplace for our staff. We believe that investing in our faculty is essential to ensuring the success of our students. That’s why we offer a competitive salary and benefits package, including health, dental, and vision insurance, retirement savings plans, and professional development opportunities.

At Mac Lachlan, we foster a supportive, collaborative community that values diversity, equity, and inclusion. We encourage our staff to maximize their potential as educators and mentors by providing opportunities for professional growth, leadership development, and recognition of their achievements. Our strong co‑curricular emphasis and global focus, inspired by our Advanced Placement courses and International Baccalaureate programme, offer unique opportunities for our staff to engage with students beyond the classroom and make a difference in their lives.

To learn more about Mac Lachlan College, please visit

The Front Desk Administrator Upper School provides essential administrative and operational support and serves as the primary point of contact for students, parents, staff, and visitors. This role ensures a welcoming, secure, and efficiently run front office and provides daily backup support for staff duties as needed.

• Welcome and assist students, parents, staff, visitors, and vendors, ensuring compliance with sign‑in and sign‑out security procedures.
• Maintain a professional, organized, and welcoming front desk environment.
• Answer incoming calls promptly and courteously, provide information, redirect inquiries, and take accurate messages.
• Manage daily safe arrival and attendance procedures, maintaining accurate records and timely reporting of absences and late arrivals.
• Greet and support supply teachers, providing necessary information and assistance.
• Receive, accept, and distribute deliveries and shipments.
• Assist in the planning and execution of school events and special activities.
• Manage lunch service logistics, including deliveries, payments, and issue resolution.
• Oversee and coordinate external facility rentals.
• Act as liaison for the Parents’ Association.
• Provide basic first aid and maintain an adequately stocked first aid area.
• Maintain the Lost and Found and coordinate the return of items to students.
• Provide front desk and administrative support during the summer, including summer school programs and preparation for the new school year.
• Act as daily backup support for staff duties as required.

• Post Secondary diploma in Office Administration or equivalent.
• Proficiency in Microsoft Office Suite and standard office equipment.
• Previous experience in administrative, clerical, or front‑office roles, preferably in an educational setting.
• Strong verbal and written communication skills, organizational ability, and attention to detail.
• Ability to manage multiple tasks, exercise sound judgment, and maintain confidentiality.
• Empathy and professionalism in handling inquiries and concerns.
• Ability to work collaboratively as part of a multidisciplinary team in a school environment.

• Primary
  
  Location:
  
  337 Trafalgar Road, Oakville, ON L6J 3H3
• Location:
  
  2794 South Sheridan Way, Oakville, ON L6J 7T4
• Occasional evening and weekend work, as…