Executive Assistant & HR Manager; SFF

The Sobrato Family is committed to building a strong and vibrant Silicon Valley community through business and philanthropic leadership. To support these efforts, the Sobrato Family Foundation operates as a place-based grant maker that invests exclusively in organizations serving those most in need in Santa Clara, San Mateo and Southern Alameda counties. The Foundation’s portfolio utilizes both cash and real estate to achieve maximum impact, providing multi-year cash grants for general operating support and in-kind office and meeting space at its three nonprofit centers located in Redwood Shores, San Jose and Milpitas.

SFF has two strategic grantmaking platforms: 21 st Century Education and Pathways for Success. SFF also supports special initiatives such as its Sobrato Early Academic Language program (SEAL) in schools serving preschool-grade 5.

SEAL (Sobrato Early Academic Language) is a program within the Sobrato Family Foundation and successfully operating in over 100 schools across 20 Districts throughout California. After 10 years of rapid growth, continued success, and ripe opportunities throughout the state, SEAL will be spinning off to become its own independent nonprofit organization. We are beginning to build our own governance and organizational infrastructure.

This position is critical to supporting the transition from being a program within the Foundation into an independent organization and managing relationships, systems, and processes through the transition. Interfacing with the Foundation to understand current operations, analyzing needs for new operations and functions, and managing the transition will all be important elements of this position. Two key areas of development are establishing a new independent Board and transferring our staff from that of the Foundation to that of SEAL as an independent nonprofit orgnaization.

This position is integral to both of these efforts.

As executive assistant, this position will provide the highest level of executive and administrative support to the Executive Director (ED) in a one-on-one working relationship. This position will serve as the primary point of contact for internal and external constituencies on matters pertaining to the duties and activities of the ED and the administrative activities of the organization. A key role will be to serve as a liaison to the Board of Directors, the organization’s management staff, and The SEAL Organization.

The executive assistant will also be responsible for the completion of special projects that support SEAL’s objectives.

As human resources manager, this position will develop and administer human resource programs, activities, information, and procedures in support of SEAL’s needs. The SEAL HR manager is responsible for talent acquisition and management of our greatest resource, our people. This position is integral to supporting the transition of staff from that of the Foundation to SEAL as an independent nonprofit organization.

As we spin off into our own nonprofit and continue to build our operational infrastructure, this position will interface on some key HR responsibilities with the Foundation’s Senior HR Manager and will work closely with the Personnel Committee in leading our staff through our transition. This position answers employees’ HR program and procedure questions and provides the Chief Finance and Administration Officer with reports and analysis on HR activities.

This position requires creativity and enjoying working within a small, fast-paced, entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ability to exercise good judgment in a variety of situations, work under pressure, be proactive, resourceful and efficient, with a high level of professionalism is critical for this role. Excellent written and verbal communication skills, strong decision-making ability and attention to detail are essential.

Working independently from conception to completion, and the ability to manage multiple priorities while being exceedingly well organized, flexible and enjoying the challenges of a growing organization are all key…