Facilities Coordinator

Department: Facilities/Operations
Reports to: Managing Director of Facilities
Hours and Location: Oakland, CA. Full-Time, Non-exempt.
Starting Salary: $32.69 – $43.27 hourly, or $68,000 – $90,000 annually.

About the East Bay Community Foundation

Founded in 1928, EBCF is one of the nation’s first community foundations. Named the country’s “boldest” community foundation in 2019 by Inside Philanthropy, EBCF is committed to advancing an inclusive, fair, and just East Bay through four core program strategies:

• Arts and Culture for Social and Racial Justice: Storytelling, the arts, and cultural practices havealways been important tools for survival, healing, and resistance. These creative expressions build community resilience and power and give voice, agency, and visibility to communities most harmed by oppression.
• Capacity Building with a Racial Equity Lens: EBCF is helping to strengthen organizations and the people who lead them, working to change systems in communities that have historically received little support. We want to ensure that organizations have the sustained investments and resources they need to eradicate systemic and institutional racism.
• Community Organizing, Power Building, and Movement Building: We believe that social movements led by communities most impacted by injustice are the most effective drivers of change. We resource BIPOC-led and serving power-building organizations
• Fostering Inclusive Economic Models: We address racial and economic inequities in our region through work in three areas– entrepreneurship & business ownership as pathways to wealth building; workers’ rights and protections; and impact investing.

With a geographic focus on Alameda and Contra Costa counties, EBCF works so that everyone has the economic freedom to dream, heal, and belong. We advance our work through leadership, grantmaking, impact investing, and building solidarity between donors and community. We commit to deploying all our resources in service of our mission and pushing beyond industry norms to offer uniquely impactful opportunities for our fund advisers to build A Just East Bay for all.

EBCF manages more than 500 funds, with total assets in excess of $600M. These funds include donor-advised scholarships, field of interest, supporting organizations, and agency endowments.

Joining EBCF means a commitment to advancing racial equity and transforming political, social, and economic realities. We will do this by creating spaces that center joy and opportunities for dreaming and reimagining a future for all who call the East Bay home to have the freedom to thrive for generations to come.

Position Summary:

The Facilities Coordinator plays a key role in supporting the daily operations, safety, and functionality of East Bay Community Foundation’s office space. This position is responsible for coordinating maintenance requests, managing vendor services, assisting with event setup, tracking facility-related work orders, and ensuring that all sites are clean, safe, and well-maintained. The Facilities Coordinator works closely with the Managing Director and staff to ensure a high-quality environment for staff, visitors, and community members.

Operations

• Provide day-to-day support to the Managing Director of Facilities in all aspects of facilities management and building operations.
• Assist with the maintenance and administration of essential systems, including phones, voicemail, and building access/security card systems.
• Monitor building security camera systems daily to ensure site safety and promptly report any unusual activity.
• Serve as a liaison with janitorial service providers. Help oversee cleaning schedules and ensure standards of cleanliness are maintained.
• Support front desk operations by providing regular coverage and ensuring visitors, deliveries, and staff needs are handled professionally and efficiently.
• Maintain accurate records of front desk sign-in sheets, visitor logs, and incoming packages.
• Manage company-wide office supplies inventory, ensuring stock levels are maintained and requests are fulfilled in a timely manner.
• Administer petty cash for operations-related purchases; maintain…