Events and Engagement Coordinator

Alameda County Community Food Bank—the East Bay’s hub of hunger-relief efforts—is on the lookout for an outgoing, creative rock star to join our organization as the NEW Events & Engagement Coordinator!

Reporting to the Community Engagement and Events Manager (CEEM), The Events & Engagement Coordinator (EEC) has an essential role in supporting the project coordination and logistics execution for internal and external ACCFB events that engage supporters, organizations, and other external community members in our mission, including advocacy, volunteer engagement, fundraising, client outreach, and general awareness…to name a few.

Job

The EEC will play a primary role in maintaining highly organized systems to track and assess incoming engagement opportunities, event logistics, calendars, and special event projects. The EEC will also largely play a community-facing role for engagement and fundraising efforts, often serving as the lead liaison between community partners and ACCFB.

This is a new exciting and collaborative role that will create opportunities to work with many internal teams across the organization and external community partners, as well as support a new phase of development for events and engagement at ACCFB.

A candidate who will be successful in this position…

• …is a consummate “project manager” who comes to this work with an existing and proven set of tools and skills to manage highly detailed timelines, task lists, and other administrative duties.
• …has experience in event production, and a creative passion for curating meaningful experiences.
• …is enthusiastic about educating the community around hunger-relief in Alameda County, and comfortable engaging the public to support our mission.
• …comes with shared values within the nonprofit space, and comfortable with all aspects of a nonprofit business and fundraising model.

The ideal candidate is also tremendously organized and able to simultaneously manage multiple projects with near- and long-term deadlines. They can balance creativity and out-of-the-box thinking with concrete task management to ensure successful outcomes across a wide range of event formats. Most importantly, they know how to have fun with the work, even while it’s serious.

The Events and Engagement Coordinator (EEC) is responsible for supporting and carrying out the day-to-day implementation of ACCFB’s internal and external and community engagement events. Reporting to the Community Engagement and Events Manager (CEEM), the EEC plays a vital hands-on role in ensuring smooth project management and execution of ACCFB-hosted special events; impactful participation in third-party events; and effective local cause marketing partnerships.

The EEC supports the EEM—as well as colleagues across the Food Bank—on all aspects of end-to-end events and engagement work from researching and assessing partnership opportunities, vendors, etc., to planning and, to onsite logistics. The role also serves as the primary liaison between the Events and Engagement team and other ACCFB teams/departments. As a member of the broader Community Engagement & Marketing (CE&M) department, the EEC may also be called upon to support other functions, including volunteer engagement and communications.

• Supports the project management and execution of annual in-person and virtual events calendar to align with ACCFB’s mission and strategic plan.
• Under the direction of the CEEM, supports all aspects of events project management including but not limited to maintaining scheduling and hosting meetings (e.g., developing agendas, note taking, etc.); keeping up-to-date production timelines; tracking and ensuring follow-through on delegated tasks; tracking expenses; and reporting.
• Maintains well-organized files and planning documents to store and track key documents.
• Partners with Communications team and cross-divisional colleagues in the development of marketing materials, collateral, planning documents, and other assets to support events and engagement initiatives.
• Conducts research to identify and assess feasibility of partnerships, sites, vendors,…