Facilities Manager

St. Albert’s Priory is the House of Studies and residence for approximately 50 Dominican friars. St. Albert’s is a 100-year-old building situated on 5 acres. The Facilities Manager oversees the management of the St. Albert’s facility. This employee will also have expertise in the management of historic structures, and will oversee building maintenance, repair, and construction whether by direct hire or contract work.

This employee will have expertise in building and fire codes, local laws and ordinances, and will ensure the buildings are in compliance and running smoothly.

Founded in 1850, the Western Dominican Province (WDP) covers the Western United States and is a province of the world-wide Order of Preachers (Dominicans). The province supports ~140 Dominican friars in their mission to preach the Gospel for the salvation of souls.

Compliance and Documentation

• Ensure compliance with all local, state, and federal regulations, including fire, safety (OSHA), and environmental standards.
• Maintain proper organization and documentation for all operating systems, equipment, and projects.
• Maintain TDS and SDS sheets as required.

Planning and Organization

• Lead strategic planning for facility maintenance, capital expenditures, and process optimization in collaboration with the operations team.
• Prepare and manage annual budgets for maintenance, labor, and capital expenditures.
• Implement and maintain building management software.
• Coordinate work around residents’ needs and scheduled activities (classes, meetings, etc.)

Maintenance and Personnel Management

• Identify and troubleshoot maintenance issues, delegating or contracting out repair work where necessary.
• Lead and oversee the maintenance/janitorial staff and any onsite contractors.
• Manage building and janitorial inventory and supplies.
• Manage car fleet, overseeing rotation of cars to the mechanic, and identify when cars are due for replacement.

Other Responsibilities:

• Adhere to the highest levels of professional standards, confidentiality, ethics and the Donor Bill of Rights (AFP)
• Other duties, as assigned

Preferred Qualifications:

• Education:
  
  Bachelor’s degree (Mechanical Engineering, Industrial Engineering, Business Administration, etc.), or a related field is preferred. Relevant experience may substitute for a degree.
• Experience:
  
  A minimum of 6 years of experience in facilities management and compliance implementation.
• Management
  
  Experience:
  
  At least 3 years of direct management experience, leading and developing a team of five or more personnel.
• Knowledge of maintenance and construction of commercial and historic buildings (e.g., structural, electrical, plumbing, and hydronic heating systems), and ability to identify and complete regular maintenance requirements.
• High proficiency in the use of the MS Office Suite of products.
• Bilingual preferred (English/Spanish).
• Effective problem-solving skills and written and verbal communication skills.
• Ability to work without constant direct supervision.
• Ability to lift sixty (60) lbs.
• Ability to make presentations to groups.
• Must have valid California Class C Driver’s License.
• Familiarity with the Catholic Church, her doctrines, and practices.
• Ability and desire to use God-given talents in service to others
• Active member of parish or faith community

Other Desired Qualifications:

• Familiarity with the Order of Preachers, specifically the Western Dominican Province.

Job Preview

A typical day or two may involve inspecting the building and grounds for safety hazards, assessing the general conditions of the building’s major operating systems, working on documentation for equipment and projects, planning for upcoming projects in collaboration with the operations team, and scheduling contractor work for repairs.

Some current projects include preparing for our annual fire inspection, migrating our documentation to building management software, preparing rooms for new residents (minor plumbing and electrical upgrades, wall patch and paint, and window restoration) irrigation and planting install, and flooring replacement.

The major operating systems (heat, plumbing, fire and life safety, electrical, general compliance, etc.) require annual maintenance plans as well as a long term, strategic approach for maintenance, repair, and  collaboration with the operations team, the facilities manager would be responsible for designing and implementing both the long- and short-term plan for the priory.

St. Albert’s currently has a small team but works collaboratively with its sister organizations.

A team member must have a commitment to the general well-being of the priory, the friars in residence, and fellow staff members.

Structure and job descriptions are essential, but there will be occasions when there will be overlap between positions.