Deputy Director

Help a Mother Out ("HAMO") works to improve baby and family well-being by increasing access to diapers for families in need. We distribute diapers through a network of social service partners operating within diverse communities and advocate for the inclusion of diapers in the social safety='' found holding.

Summary

The Deputy Director serves as HAMO’s Chief Operating Officer and the Executive Director’s second in command, bringing operational excellence to the organization’s internal systems and capacity building. This role provides strategic oversight and day‑to‑day management of finance, administration, human resources, and government grants compliance while building scalable systems that support current operations and future growth.

We value diversity in all forms.

We strongly encourage bilingual and bicultural candidates to apply to our team.

Primary Responsibilities

Strategic Operations & Organizational Development (30%)

• Partner with the Executive Director on strategy, priorities, and long‑term planning
• Design and implement scalable systems, policies, and procedures
• Lead capacity‑building initiativesiented to improve organizational effectiveness
• Ensure operational systems support clean financial audits and organizational accountability through rigorous attention to detail and high standards
• Represent HAMO externally when the Executive Director is unavailable

Finance & Administration (25%)

• Oversee all financial operations, including budgeting, forecasting, and monthly financial reporting, partnering with an external accounting firm on technical accounting matters
• Lead annual budget development and provide regular financial analysis to leadership
• Manage accounting systems and ensure accurate, timely financial data
• Lead annual audit preparation and serve as primary staff liaison to auditors
• Manage vendor relationships and oversee facilities, technology, and administrative operations

Human Resources & People Management (20%)

• Provide leadership for HR functions including recruitment, onboarding, performance management, professional development وش retention
• Directly supervise program and operations staff
• Manage HR consultant and serve as operational executor for HR initiatives
• Lead annual performance review process
• Cultivate a positive, equitable workplace culture aligned with HAMO’s core values
• Coach and mentor team members

Government Grants Compliance & Administration (15%)

• Provide oversight of government grants portfolio
• Ensure compliance with all grant requirements, reporting deadlines, and internal controls
• Oversee grant budgeting and financial reconciliation
• Review and approve grant reports before submission
• Serve as primary liaison to government funders on compliance matters

Cross‑Functional Support (10%)

• Foster collaboration and communication across all organizational functions
• Provide backup support for critical organizational functions
• Support development operations, donor stewardship, and fundraising activities as needed
• Contribute to community outreach, advocacy, and annual fundraising
• Perform other duties as assigned that advance HAMO’s mission

Qualifications

With the understanding that no one person will offer every desired skill, compelling candidates will offer much of the following:

• Exceptional interpersonal communication and relationship‑building skills
• Outstanding organizational skills with meticulous attention to detail and follow‑through
• Proven people management excellence with ability to build, lead, and develop teams
• Strong financial acumen including budgeting, forecasting, and financial analysis
• Systems thinking with demonstrated ability to design sustainable processes
• Experience with government grants compliance (strongly preferred)
• Adept at building relationships across all levels and constituencies
• Proficiency in financial management systems
• Self‑motivated lifelong learner with high standards for excellence
• Calm under pressure with ability to maintain effectiveness during dynamic situations
• Experience navigating complex organizational challenges and making difficult decisions
• Personal attributes of integrity, discretion, intellectual curiosity, and cultural humility
• Demonstrated commitment to…