Deputy Director

Our Client, Help a Mother Out, is hiring!

About our client:

Help a Mother Out ('HAMO') works to improve baby and family well-being by increasing access to diapers for families in need. We distribute diapers through a network of social service partners operating within diverse communities, service models, and geographic focus. We also advocate for the inclusion of diapers in the social safety net. Since 2009, we have distributed over 75 million diapers, primarily in the Bay Area metropolitan region.

We are a small and mighty organization; our workplace culture is centered on our core values of Gratitude, Compassion & Mutuality, Growth, Integrity, Inclusion & Belonging, and Sustainability.

Summary

The Deputy Director serves as HAMO's Chief Operating Officer and the Executive Director's second in command, bringing operational excellence to the organization’s internal systems and capacity building. This role provides strategic oversight and day-to-day management of finance, administration, human resources, and government grants compliance while building scalable systems that support current operations and future growth. As a hands‑on operational leader, the Deputy Director will balance big‑picture thinking with meticulous attention to detail, cultivating a healthy workplace culture, maintaining exceptionally high standards, and ensuring organizational resilience through periods of growth and evolution.

They will supervise staff and serve as the organization’s senior representative when the Executive Director is unavailable. This is a rare opportunity for an operational leader who thrives as a strategic executor and collaborative thought partner.

We value diversity in all forms. We strongly encourage bilingual and bicultural candidates to apply to our team.

• Partner with the Executive Director on strategy, priorities, and long‑term planning
• Design and implement scalable systems, policies, and procedures
• Lead capacity‑building initiatives to improve organizational effectiveness
• Ensure operational systems support clean financial audits and organizational accountability through rigorous attention to detail and high standards
• Represent HAMO externally when the Executive Director is unavailable

• Oversee all financial operations, including budgeting, forecasting, and monthly financial reporting, partnering with external accounting firm on technical accounting matters
• Lead annual budget development and provide regular financial analysis to leadership
• Manage accounting systems and ensure accurate, timely financial data
• Lead annual audit preparation and serve as primary staff liaison to auditors
• Manage vendor relationships and oversee facilities, technology, and administrative operations

• Provide leadership for HR functions including recruitment, onboarding, performance management, professional development, and retention
• Directly supervise program and operations staff
• Manage HR consultant and serve as operational executor for HR initiatives
• Lead annual performance review process
• Cultivate a positive, equitable workplace culture aligned with HAMO's core values
• Coach and mentor team members

• Provide oversight of government grants portfolio
• Ensure compliance with all grant requirements, reporting deadlines, and internal controls
• Oversee grant budget management and financial reconciliation
• Review and approve grant reports before submission
• Serve as primary liaison to government funders on compliance matters

• Foster collaboration and communication across all organizational functions
• Provide backup support for critical organizational functions
• Support development operations, donor stewardship, and fundraising activities as needed
• Contribute to community outreach, advocacy, and annual fundraising
• Perform other duties as assigned that advance HAMO's mission

With the understanding that no one person will offer every desired skill, compelling candidates will offer much of the following:

• Exceptional…