IT & Systems Project Manager

IT & Systems Project Manager – Art Haus Partners

Join to apply for the IT & Systems Project Manager role at Art Haus Partners
.

The expanded Art Haus Properties operating company is a wholly owned subsidiary of Art Haus Partners, purpose‑built to manage and scale our vertically integrated residential platform. This role offers a rare opportunity to help shape the future of operations at a company on the verge of doubling its footprint, bringing structure, innovation, and excellence to a portfolio with significant near‑term growth ahead.

It’s an exciting moment to lead, build, and leave your mark.

Company:
Art Haus Partners

Location:

Onsite

Reports to:

Operations Manager

Department:
Business Operations

• Systems Implementation & Delivery
  • Lead all IT and systems implementations across the Art Haus portfolio, including:
    • Property management systems (Yardi)
    • AI communication platforms (Elise
      
      AI)
    • Business intelligence, analytics, and AI tools
    • Accounting systems (Quick Books)
    • HR SaaS platforms
    • Telephony, Zoom Phone, and call routing systems
    • Smart locks, access control, and surveillance systems
    • Corporate and property‑level office technology
  • Own project plans, timelines, dependencies, risks, testing, and go‑live execution
  • Coordinate across accounting, HR, leasing, property management, leadership, and vendors
  • Ensure systems are fully adopted and operational, not just implemented
• Corporate & Property‑Level Office Technology
  • Design, standardize, and maintain effective office technology setups for:
    • Corporate headquarters
    • Regional offices
    • On‑site property management offices
  • Own selection, rollout, and standards for:
    • Printers, scanners, and multi‑function devices
    • Desk phones, soft phones, and communication hardware
    • Conference room technology (Zoom Rooms, cameras, microphones)
    • Wi‑Fi and basic network coordination with ISPs and vendors
  • Create standard office technology kits by office type to ensure consistency, reliability, and cost control
• Employee Onboarding & Offboarding Support
  • Own the technology components of employee onboarding and offboarding in partnership with HR and leadership
  • Provision and decommission:
    • Google Workspace accounts
    • Box access
    • SaaS system credentials (Yardi, Elise
      
      AI, HR systems, BI tools, etc.)
    • Devices, phones, and system permissions
  • Ensure onboarding is timely, secure, and standardized
  • Ensure offboarding is clean, complete, and risk‑controlled
• HR & Corporate SaaS Systems Ownership
  • Oversee and maintain HR‑related SaaS platforms, including:
    • HRIS systems
    • Payroll and benefits‑adjacent tools (systems access only; policy remains with HR)
    • Time tracking or workforce management tools
  • Partner with HR to:
    • Support system implementations and upgrades
    • Maintain access controls and role‑based permissions
    • Ensure data integrity and system reliability
  • Serve as technical system owner, not HR policy owner
• Systems Integration & Architecture
  • Maintain a cohesive systems architecture across:
    • Property management systems
    • HR and corporate systems
    • Collaboration platforms
    • BI and analytics tools
  • Ensure clean, reliable data flow between:
    • Yardi
    • EliseAI
    • HR SaaS platforms
    • Accounting and reporting systems
  • Eliminate redundant tools and enforce clear system ownership and purpose
• Collaboration & Productivity Infrastructure
  • Own and maintain Art Haus’s core collaboration stack, including:
    • Google Workspace (email, Drive, calendars, permissions)
    • Box (file storage, access control, folder standards)
    • Zoom and related communication tools
  • Establish standards for:
    • Folder structures
    • Access governance
    • Shared drives and permissions
  • Support scalability and security across all collaboration tools
• Ongoing System Ownership & Maintenance
  • Serve as system owner for all IT platforms, SaaS tools, and office technology post‑implementation
  • Manage:
    • User access and role‑based permissions
    • Vendor relationships and SLAs
    • Hardware lifecycle (deployment, replacement, decommissioning)
    • Incident response and root‑cause resolution
  • Move the organization toward proactive maintenance and reliability
• Asset‑Level Technology Oversight
  • Own rollout and maintenance of on‑site property technology, including:
    • Smart locks and access control systems
    • Surveillance and camera systems
    • Leasing office and…