Administrative Coordinator

Administrative Coordinator for 2025-26 (Immediate opening)

Job Category:
Administration

The Administrative Coordinator is an integral member of the life of Berkeley Rose Waldorf School
. They provide day-to-day support to parents, students, administration and faculty. They are a helpful presence to everyone interacting with Berkeley Rose and an important voice in how we organize and manage the information and systems that our school relies upon.

An Urban School With Heart:
Berkeley Rose Waldorf School is a vibrant, metropolitan school, located in a beautiful walkable neighborhood in Oakland, California. Founded in 2009, our school serves approximately 150 students from Nursery programs through 8th Grade, along with parent-child classes and parent education events for the local community. We welcome students, families, faculty, and staff of all races, ethnicities, countries of origin, cultural, religious, ideological and political affiliations, socio-economic backgrounds, gender identity, sexual orientation and any other articulation of human identity.

• Responsible for all systems used within our school and community including Ravenna, Google Groups, Parent Square and Mail Chimp, Website (or whatever the current School data base and platforms)
• Track daily student attendance for K-Grades in Ravenna
• Manage & maintain Google groups for internal teacher/staff communications, as well as parent google group
• Act as Super Admin for the School database, (Ravenna); perform regular updates and troubleshooting issues on Ravenna as needed
• Enroll all incoming students on Ravenna and manage & update enrollment packets and contracts on Ravenna
• Ensure proper collection and maintenance of all school data, including prospective & current family data (in collaboration with Enrollment Coordinator), and alumni information (in collaboration with Outreach Coordinator)
• Update & publish Mid-Term & End of Year Reports in collaboration with Pedagogical Chair
• Route all tuition contracts, billing, or financial matters to Business Manager
• Set up & manage billing for After School Programs
• Create permission forms for field trips as needed

• Collect information for, create, and send weekly school newsletter in conjunction with Outreach Coordinator
• Design promotional material in collaboration with Outreach Coordinator and/or Enrollment Coordinator
• Take photographs for newsletter, website updates & yearbook
• Manage/create yearbook
• Design flyers and other promotional materials as needed

• Update First Aid kits annually; order supplies as needed for First Aid office & program kits
• Organize, schedule, and conduct safety drills for fires and earthquakes
• Oversee emergency and safety supplies, procedures, maps, and walkie talkies

• Uphold the values, mission, and vision and promote the programs of BRWS
• Assist faculty and Board with administrative tasks as needed
  • Provide day-to-day support to parents, students, administration, faculty, and Board, including administering bandaids, First Aid, and other health-related support as needed
• Close campus (on rotation in Admin, generally one day a week, closing time is 5:30).
• When needed, help staff the front desk
• Support teachers with student/classroom supervision on occasion, if needed
• Manage and/or support—in collaboration with admin team, faculty, and parent volunteers—school festivals and events such as Harvest Faire, Winter Wander, Experience Waldorf, May Faire, Grandparents & Special Friends Day, Rainbow Day, Graduation

• Attend weekly All Faculty/Admin meetings (during school).
• Attend weekly Administration meeting (during school)

• Minimum 2 years experience in administration
• The necessary computer skills to do the job
• A familiarity with or a willingness to learn about Waldorf education.
• Ability to work collaboratively
• Completing all the necessary trainings required (such as First Aid, Mandated Reporting Training, TB test, Fingerprinting, and may include others)

This is a Full time salaried position…