Assistant Office Manager Cole & Van Note

FIRM OVERVIEW

Cole & Van Note has been leveling the playing field across the nation for decades. We are a dynamic Plaintiffs’-side consumer and employment law firm, focusing on class action litigation matters addressing data breaches, product defect and job-related violations. Our firm has set records for championing civil and consumer rights claims and is an exciting place to work and learn.

Our exciting and fast-paced downtown Oakland law firm is looking for an Administrative Assistant to the Managing Director to oversee the efficient operation of the Company. Duties would include functions in payroll, benefits, accounts receivable/payable, budget control, recruiting, orientation and training, scheduling, office facilities, purchasing, and information technology.

• Assistance with office management
• Assisting in Human Resource tasks, including recruiting and reference checks, hiring, orientation, and training
• Orient new employees and assist in onboarding tasks and paperwork
• Serve as the secondary point of staff contact regarding personnel, IT and/or facilities questions
• Liaise with outside accounting personnel regarding monthly and year-end accounting
• Assist with building management and vendor relations
• Draft written correspondence (e.g., letters, memos), as needed
• Co-manage special projects and Company events/outings/parties

• Excellent verbal and written communication skills and a clear and pleasant voice
• Knowledge of the current Microsoft Office Suite (e.g., Word, Excel, Outlook and PowerPoint)
• Assertive personality and self-starter mentality
• Courteousness, tact and a professional approach.
• Strong organization, time management and prioritization skills
• Good discretion when handling confidential documents and information

Job Type: Full-time

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location:

In person