Legal Billing & Collections Specialist

Expanding Law Firm is seeking an experienced Legal Billing & Collections Specialist for their Oakland, CA location. The overall responsibility of the ideal individual will be performing full-cycle billing and collections functions, as well as be expected to provide outstanding service to their assigned attorneys, clients and others in the firm.

• Generate monthly pre-bills and verify correct billing rates before distribution to Billing Attorneys.
• Edit and finalize client invoices, prepare write-off request forms for approval if needed.
• Pull and copy expense backup to accompany invoices.
• Submit final invoices to clients.
• Process revised invoices upon request of attorney and/or clients.
• Review client contracts for billing guidelines and set up spreadsheet in Excel.
• Update client budgets in billing system.
• Make changes or corrections to time entries requested by the timekeeper in the billing system.
• Calculate and prepare rate increases annually for assigned clients.
• Timely respond to questions and inquiries from internal and external clients.
• Prepare daily deposit and post cash receipts which includes scanning checks and backup documents for online filing.
• Assist team members with their client billing lists.
• Work cordially, cooperatively, and productively with department and firm employees.
• Ability to work under pressure and deadlines and produce a quality product.
• File client-matter documentation electronically and in iManage.
• Monitor and track accounts receivables to ensure collection goals are met.
• Work overtime as needed.

• Minimum of 3 years’ work experience as a Legal Billing Specialist using billing software.
• Must have strong technology skills including MS Office Suite (Excel) and an ability to leverage technology to enhance processes.
• Ability to maintain high ethical standards and strict confidentiality of all information that the employee may receive as a result of their role.
• Collections/Aging experience.
• Extremely Detail Oriented and able to multi-task in a fast-paced environment.
• Handles confidential information/documents.

Employment Type: Full Time
Years

Experience:

3 - 5 years
Salary: $35 - $40 Hourly
Bonus/Commission: No
Permanent - Direct Hire Opportunity
Resume Followed by interview