Executive Assistant

About the Company

Art Haus Partners creates housing that is both inspiring and attainable. Founded in Oakland, we design, develop, and manage homes for the urban workforce—renters who have too often been priced out of the communities they support. With roots dating back to 1977, our team has grown into a fully integrated company committed to reimagining affordable housing.

Today we hold over $800 million in assets across 160 profitable residential and multifamily projects, with over 3700 units under management and development in over 60 buildings. By adhering to our five core investment principles – cycle resistance, resident experience, efficiency, cash flow and impact – we consistently create value.

The Executive Assistant is a trusted partner to the CEO and senior leadership team, responsible for ensuring seamless daily operations, executive effectiveness, and high standards across administrative, operational, and client service functions. This role requires exceptional judgment, discretion, flexibility, and the ability to operate across strategic priorities and hands‑on execution.

In addition to corporate responsibilities, this role supports family office functions, requiring a high level of trust, professionalism, and adaptability. The Executive Assistant will assist with select personal and household‑related matters for the CEO and, when appropriate, provide support to immediate family members. Periodic travel is required to support executive meetings, site visits, investor engagements, company events, and family office needs.

• Act as a close partner to the CEO, supporting all aspects of executive workflow, priorities, and daily execution.
• Manage highly sensitive, high‑volume email communications on behalf of the CEO, drafting nuanced responses and routing messages with appropriate context and urgency.
• Maintain a prioritized, organized running list of CEO action items, deadlines, and decision points.
• Travel with or in advance of the CEO as needed to support meetings, events, site visits, and off‑site commitments.
• Maintain the highest level of confidentiality across executive, company, investor, and family office matters when applicable.

• Coordinate complex in‑person and virtual meetings with internal teams, investors, partners, and external stakeholders.
• Manage calendar holds, scheduling conflicts, conference room bookings, and multi‑location meeting logistics.
• Prepare and distribute agendas and meeting materials in advance of meetings to ensure clarity and efficiency.
• Attend meetings as needed to take detailed notes, document decisions, and track action items with owners and deadlines.
• Distribute post‑meeting summaries and follow‑ups within 24 hours and track action items through completion.
• Track meeting timing throughout the day to ensure schedules remain on track and transitions are seamless.

• Coordinate investor, client meetings and events, including coffees, lunches, dinners, and off‑site gatherings.
• Create and send event invitations; manage guest lists, RSVPs, confirmations, and follow‑up communications.
• Coordinate event logistics such as catering orders, delivery, setup, teardown, and post‑event cleanup.
• Travel as required to support off‑site meals, meetings, and events.

• Assist with preparation of investor communications, reports, presentations, and meeting materials.
• Support investor meetings, tours, and follow‑ups in coordination with business development and asset management teams.
• Travel as needed to support investor meetings, property tours, and fundraising‑related engagements.

Support executive and company‑level communications and light marketing initiatives, ensuring consistent, polished messaging across channels.

• Draft, edit, and coordinate internal and external communications, including executive announcements, partner communications, and company‑wide updates.
• Assist with newsletter marketing, including content drafting, editing, scheduling, and coordination…