Assistant Secretary - Engagement and Operations

Assistant Secretary for Engagement & Operations

Job  |

Location:

Oakland, CA | Full Time

The Office of the Secretary and Chief of Staff to the Regents ("SCOS") provides trusted expertise, analyses, and advice that empowers the Board of Regents to govern the University of California effectively and advance its mission. Its work is essential to amplify the University’s transformative impact as the nation’s premier public research university.

• Exemplar of Governance and Innovation. The SCOS seamlessly fulfills its responsibilities as the bridge between the Board, the Office of the President, the campuses, and external stakeholders, fostering a more cohesive and effective governance body. Through innovative initiatives and robust analytic support for Regents’ priorities, the SCOS provides essential support for the Board to meet its fiduciary duty to the University.
• Elevates the University’s Contributions and Impact. The SCOS supports initiatives that advance the University’s mission, amplifying the organization’s transformative impact across California and the nation. By cultivating collaborative relationships with UC locations, and other higher education institutions and forging strong partnerships with State leaders, the SCOS delivers data‑driven insights to support elected officials and decision-makers to shape policies that elevate higher education’s role in society.
• Advances Strategic Priorities while Safeguarding the University’s Legacy. The SCOS empowers the Board to navigate challenging political and economic landscapes with agility and anticipate issues and trends in higher education, enabling Regents to focus on strategic priorities that safeguard the University’s future. Through streamlined processes, digitized records, and accessible systems, the office ensures transparency, provides public access to University records, and preserves institutional information and University history.
• Integral to the Success of the UC Mission. Through its careful stewardship, the SCOS ensures the Board’s priorities meet the evolving needs of higher education, which benefits California and society  SCOS takes pride in its collective achievements and professional, cohesive team. Together, the office advances innovative governance practices that optimize resources, enhance Board operations, and strengthen the University’s standing as the premier public research institution.

The Assistant Secretary for Engagement and Operations plays an important role in planning events and managing projects, as well as in providing analytical, communications, and administrative support to the Board of Regents and Secretary and Chief of Staff to the Regents. This role will oversee complex, detailed, and confidential matters. This position reports to the Deputy Chief of Staff for Operations and Communications.

• Manages the coordination and logistical planning of meetings involving the Board of Regents, including committee and workgroup meetings, retreats, campus visits, legislative events, and community outreach, ensuring compliance with open meeting laws as they pertain to Regental quorums.
• Act as a communications liaison between Regents, campus leadership, senior administration, and legislative offices in meeting and event preparation and planning, on behalf of the Secretary and Chief of Staff as requested. Oversee the management of schedules, in addition to meetings, events, and travel planning. Coordinates meeting materials and information from other departments and tracks to ensure completion with sufficient time for appropriate Regent(s) to review prior to meetings.
• Manages all event logistics, including venue selection, vendor coordination, ITS/AV coordination, guest communications, scheduling, protocol, and run‑of‑show documentation. Ensures events reflect the institution’s values, brand, and priorities, delivering a professional and engaging experience for all stakeholders. Oversees the planning and organising of Regents dinners and campus visits, including Regental…