Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Oakland, California. In this role, you will play a key part in ensuring smooth office operations by managing administrative tasks and providing exceptional support to the team. The ideal candidate is organized, attentive to detail, and capable of handling various responsibilities in a fast-paced environment.

Responsibilities:

- Manage daily administrative functions, including scheduling, filing, and correspondence.

- Answer incoming calls promptly and courteously, directing inquiries to the appropriate team members.

- Handle data entry tasks with accuracy and attention to detail.

- Provide receptionist support by greeting visitors and ensuring a welcoming office environment.

- Maintain organized records and ensure proper documentation of office activities.

- Assist with preparing reports and presentations as needed.

- Support team members by coordinating meetings and managing calendar appointments.

- Monitor office supplies and coordinate replenishment when necessary.

- Ensure compliance with office policies and procedures.

- Collaborate with team members to improve administrative processes. Requirements - Proven experience in administrative assistance or a related field.

- Strong verbal and written communication skills.

- Proficiency in data entry and document management.

- Ability to handle incoming calls and provide excellent customer service.

- Familiarity with office equipment and software, including Microsoft Office Suite.

- Exceptional organizational skills and attention to detail.

- Ability to multitask and prioritize tasks effectively.

- Detail-oriented approach and ability to work independently or as part of a team. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .