Accounting Assistant

kW Engineering is an energy engineering firm providing energy efficiency, commissioning, electrification, and utility program support services for commercial and institutional buildings. As we continue to grow, we are seeking an Accounting Assistant in our Oakland office to support the day-to-day accounting functions of the firm.

The Accounting Assistant will support the daily accounting functions of the firm, including Accounts Payable, Accounts Receivable, and invoicing. The ideal candidate is highly organized, detail-oriented, and comfortable working with financial data.

This is a reduced full-time position (30 hours per week), eligible for benefits, with a hybrid schedule requiring two (2) days per week in the office.

This role is ideal for someone early in their accounting career who is looking to grow within the company and take on additional responsibilities over time.

• Process vendor and subconsultant invoices by obtaining approvals from managers and verifying, allocating, entering, and posting transactions as directed
• Communicate and follow up with vendors to ensure compliance and answer questions
• Complete the weekly check run and electronic payments on time, following established internal procedures
• Record all ACH, wire transfers, and cash disbursements into Vantagepoint.
• Review monthly vendor statements and research and resolve discrepancies as needed
• Process employee travel reimbursements.
• Record and maintain accurate records of employee payouts regarding Flex spending accounts and H.R.A. claims

• Allocate payments received from clients to outstanding invoices and post transactions
• Support project billers with collection issues as needed
• Coordinate the bi-weekly AP/AR/OPS team meeting

• Create and prepare draft invoices for review by project managers
• Collaborate with project managers to update, revise, and finalize invoices
• Maintain project-specific spreadsheets when requested by the client
• Follow up with clients on issues regarding invoices
• Communicate with clients regarding past due invoices and escalate issues as needed.

• Complete credit card reconciliations
• Complete bank reconciliations
• Support balance sheet reconciliations and assist with month-end and year-end close tasks
• Perform other accounting-related projects as requested

Perform other duties as needed.

• Hands-on experience managing day-to-day accounting operations in a growing engineering firm
• Exposure to Accounts Payable, Accounts Receivable, invoicing, and project-based billing processes
• Training and development in A/E industry accounting workflows
• Opportunity to build strong relationships with project managers, operations, and leadership
• Professional growth through increased responsibility and cross-training over time
• Experience working in Deltek Vantagepoint (training provided)

• 1–2 years of experience in accounting, accounts payable, accounts receivable, invoicing, or bookkeeping
• Solid understanding of accounting principles, including debits and credits
• Strong computer skills and comfort working in accounting systems
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong attention to detail and ability to manage multiple tasks and deadlines
• Professional communication skills for working with vendors, clients, and internal project teams
• Strong organizational skills and reliability
• Experience in the A/E industry a plus
• Experience with Deltek Vision/VantagePoint a plus

• Reduced full-time position (30 hours per week)
• Eligible for company benefits
• Hybrid schedule: requires two (2) days per week in the office
• Compensation: $25–$30 per hour, depending on experience