Project Management Specialist – Project Planning​/Spécialiste en gestion de projets – Planific

Job Description Summary

As related customer equipment, facilities or infrastructure projects: responsible for project delivery, profit & loss accountability, and customer satisfaction through management of project related activities and resources. Impacts quality of own work and the work of others on the team. Executes standard operational/technical tasks typically subject to instructions and work routines. There is latitude to rearrange the sequence to complete task/duties based on changing work situations.

• Builds tender integrated schedules and cost estimates
• Build project schedule and project budgeting in cost and schedule tools
• Ensures compliance to the Global Standard process for Project Controls
• Support PM to align project budgets to as sold in appropriate systems
• Maintain project schedule and cost forecast throughout project
• Analyze schedule and cost trends and provide forecasted cost and schedules to project team
• Maintain a register of potential schedule and cost risks
• Maintain a register of actual and committed costs
• Checks and controls cost movements, compares with current scope and progress as well as with previous forecast. Also compares with productivity factors and validates accuracy of estimates
• Communicates schedule and cost status/forecasts/risk to functional cost owners and drives/supports risk mitigation
• Provides internal and external project reporting of project status
• Collaborate with 3rd parties on project cost and schedules
• Provides change order calculations to ensure schedule and cost estimates are accurate
• Updates change in appropriate systems to ensure costs are aligned to the current situation
• New Orders booking and maintaining (New Customer creation request, customer type validation, Change Orders, Billing plan updates etc.)
• Responsible for timely and accurately processing of project financials (Margin as Sold, current as sold, and current forecast) from order booking to project completion.
• Ensure that project data reporting is in line between SAP and approved Project Reviews in Unifier according to budget deviation approved.
• Prepare and participate in cash sessions: identification of invoicing triggering events, invoice format, steps from invoice generation until payment, preparation of project cash instruction.
• Ownership of timely invoicing with documentation and cash collection on the project.
• Coordinate and effectively manage all internal financial interfaces on the project such as participating units.
• Support project close out and claims
• Lead the team of Project Cost Control analysts on larger projects

• Bachelor's degree from an accredited university or college (or a high school diploma / GED with at least 3 years of experience in Job Family Group(s)/Function(s))
• Demonstrate strong proficiency in English language (oral and written).
• Proficiency with Microsoft Office, particularly Excel
• Minimum of 2 years planning projects
• Minimum of 2 years providing cost controlling on projects
• Ability and willingness to travel 10% of the time, and must comply with all relevant company travel and tax policies
• Team player with a proactive, collaborative approach and strong attention to details.

• Lead planner on 2+ turnkey projects
• Basic knowledge of Primavera P6 & SAP
• Excellent time management, organizational and data driven skills
• Strong oral and written communication skills
• Demonstrated ability to analyze and resolve problems

• Élaborer des échéanciers intégrés d’appel d’offres ainsi que des estimations de coûts
• Élaborer l’échéancier du projet et le budget du projet à l’aide des outils de gestion des coûts et des échéanciers
• Assurer la conformité au processus des normes globales en matière de contrôle de projet
• Soutenir le/la gestionnaire de projet (PM) afin d’aligner les budgets de projet avec les conditions «telles que vendues» dans les systèmes appropriés
• Maintenir l’échéancier du projet et les prévisions de coûts tout au long du cycle de vie du projet
• Analyser les tendances en matière d’échéancier et de coûts, et fournir des prévisions de coûts et de délais à l’équipe de projet
• Tenir un registre…