Procurement Officer IV

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We are seeking a Senior Procurement Officer (Business Professional Level
4) who will be responsible for planning, negotiating, awarding and administering subcontracts and purchase orders for professional and technical services, commercial items and specialized materials, equipment and/or commercial services with medium to high levels of complexity and value and independently providing procurement services and support for Laboratory customers. The successful candidate will be responsible for awarding and managing special and unique subcontracts.

These responsibilities also include the following: pre-procurement planning with customers, pre-proposal conferences, facilitating concurrent reviews, leadership of subcontract negotiations, participation on process improvement teams, award of evaluated, best-value procurements, cost-type and cost-share subcontracts, and subcontract closeout. This position will represent the Contracts Division with key customer leadership, providing consulting support for scheduling and execution, and may serve in a leadership role on process improvement teams, or as a Team Lead.

Work focus will be on administering and managing subcontracts for services and equipment, with an emphasis on providing a high level of professionalism and customer services. Examples of subcontracting efforts the candidate will manage are leading competitions for large first-of-a-kind equipment purchases, professional and consulting services, etc., while work responsibilities increasingly involve mentoring other staff, Customer Relationship Management activities, and guidance and training of other staff.

This position resides in the Contracts Division in the Business Services Directorate, in support of the Isotopes Science and Enrichment Directorate at Oak Ridge National Laboratory (ORNL).

• Reviews requisitions and specifications to ensure adherence to Department of Energy (DOE) prime contract requirements, as well as ORNL and Contracts Division policies and procedures.
• Develops and maintains accurate and complete files according to division and company procedures.
• Acts as the primary point of contact for all functions related to each award. Coordinates award activities with appropriate parties (Customers, Receiving, Requisition ers, Accounts Payable, Materials Clerks, Legal, Property, etc.).
• Uses considerable discretion and judgment to develop best approach to solution based on accumulated contracting experience and knowledge.
• Work is managed to ensure that assignments are completed.
• Supports one or more customers as fully competent staff providing a full range of procurement services.
• Provides training, guidance, and mentors junior staff.
• Fully competent with all standard procurement practices and procedures, as well as all relevant ORNL business systems.
• Possesses a fully competent professional level of knowledge and experience applying procurement practices and procedures, as well as a general knowledge of other business processes.
• Frequent interorganizational contacts and task lead role.
• Represents the Contracts Division in providing advice and acquisition solutions to problems associated with special customer projects or functions.
• Increasingly, participates on Management Reviews and leads Competitive Evaluation Teams.
• Coordinates with technical contact to develop pre-award source selection strategy and plans. Conducts detailed reviews (e.g., requisitions and specifications or statements of work).
• Provides quality customer service to both internal and external customers.
• Conducts market research for potential sources of services or supply.
• Determines appropriate contract type and the structure of solicitations and subcontracts for services, equipment, and/or material.
• Conducts competitive and noncompetitive bidding for requirements necessary to support various ORNL projects and operations. Competitive bidding may consist primarily of evaluating lowest price technically acceptable offers.
• Procurement evaluation system requires the ability to assemble information provided by evaluation team members including legal, compliance, cost/price analyst, etc. and write a report that will form the basis for selection and award.
• Leads routine price negotiations that may be required to meet ORNL objectives.
• Negotiates changes to subcontracts and purchase orders that may occur during the course of performance.
• Administers subcontracts and purchase orders through completion and closeout all types of subcontracts.
• Reviews subcontractor costs and prices, invoices, and schedules in order to maintain conformance to both program and contractual requirements.
• Reviews and interprets government and ORNL procurement policies, regulations and procedures. Basic knowledge and experience in applying procurement policies and procedures.
• Maintains strong commitment to the implementation and perpetuation of values and ethics.
• Deliver ORNL’s mission by aligning behaviors,…