OAS Administrative Associate

Requisition Id15793

Oak Ridge National Laboratory (ORNL) is seeking talented administrative professionals to join our dynamic Office of Administrative Services (OAS) Program. As a vital contributor to ORNL's operations, you will support diverse administrative functions during peak work periods, help fill vacancies, and manage leaves of absence. This is an excellent opportunity to work in an environment where you can collaborate with professionals from science, technology, computing, engineering, national security, and various research disciplines.

Based within the Human Resources Directorate's Talent Acquisition Division, the OAS team works closely with different directorates across the laboratory, offering you invaluable exposure to ORNL's innovative culture. If you're ready to contribute your expertise to one of the nation's premier research facilities, we invite you to apply and become part of our dedicated team.

Join our dynamic administrative team and take on a key role in managing the flow of information and communications across our organization. In this position, you will:

• Oversee the management of incoming and outgoing information, ensuring timely and efficient communications throughout the company.
• Maintain complex calendars that include appointments, meetings, and conferences, demonstrating exceptional prioritization and organizational skills.
• Coordinate onsite interviews, from booking conference rooms and preparing the necessary documents to managing site access.
• Provide comprehensive support to management and teams by gathering and disseminating information, organizing activities, and facilitating workloads.
• Assist with the preparation of proposals, reports, and presentations through meticulous data gathering, file consolidation, and ensuring document consistency.
• Arrange domestic and international travel for staff and guests, ensuring all logistics are managed seamlessly.
• Establish and manage records systems that comply with office procedures and guidelines, maintaining accuracy and regulatory adherence.
• Handle sensitive and personally identifiable information with utmost care and in accordance with established procedures.
• Deliver consistent phone coverage to support internal departments and maintain smooth business operations.
• Assist other administrative support staff as needed with support duties as assigned.
• Align behaviors, priorities, and interactions with ORNL's core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace - in how we treat one another, work together, and measure success.

• High School diploma.
• Excellent interpersonal and communication skills (verbal and written).
• Ability to interact diplomatically and tactfully with individuals at all levels, both within and outside the laboratory.
• Initiative and flexibility to work varying schedules, including shifts starting as early as 7:00 a.m.
• Willingness and ability to learn and perform various tasks, adapting to new assignments.
• Ability to manage multiple tasks in a fast-paced and dynamic environment.
• Experience dealing with various personalities, backgrounds, and ethnicities in a multi-level, multi-disciplinary, scientific environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Candidates selected for an interview will undergo a Microsoft skills assessment.

• 2 years of administrative experience preferred.
• Prior experience working in a research facility is advantageous.
• Experience in arranging/coordinating meetings, workshops, conferences, onsite visits, domestic/international travel, Access, and web maintenance tools is a plus.

Visa sponsorship is not available for this position.

• This position requires the ability to obtain and maintain an HSPD-12 PIV badge.
• For employment at Oak Ridge National Laboratory (ORNL), a Real  form of identification will be required.
• Additionally, ORNL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a…