Ops and Accounting Lead

Overview

The People Ops & Accounting Lead is a hybrid, execution focused role designed for a lean, growing ABA organization. The role balances core accounting close responsibilities with People Ops execution, ensuring accurate payroll, compliant HR operations, and reliable workforce data. This role does not function as employee relations leadership. Instead, it provides the infrastructure, controls, and analytics that support HR Managers and operational leaders, while maintaining strong financial discipline through the Controller and CFO.

The ideal candidate is detail oriented, highly organized, and comfortable operating at the intersection of finance, HR operations, and compliance in a fast paced healthcare environment.

• People Operations
• HR Operations & Systems
• Own and maintain HRIS (Rippling) configuration, workflows, and data integrity
• Maintain accurate employee records, job titles, leveling frameworks, pay bands, and job scope documentation
• Execute employee lifecycle processes (onboarding, job changes, offboarding) from a systems and compliance perspective
• Partner with HR Manager(s) and Generalists to ensure clean handoffs between people facing HR and systems execution
• Compensation, Benefits & Leave Administration
• Administer approved compensation structures, including pay bands and incentive programs
• Execute benefits administration (medical, dental, vision, ancillary) and manage broker relationships
• Administer leave of absence processes (FMLA, ADA, state-specific leaves), ensuring documentation, tracking, and compliance
• Ensure accurate payroll and benefits related deductions and reconciliations
• Compliance & HR Vendor Management
• Ensure compliance with applicable federal, state, and local employment laws
• Maintain HR documentation, required filings, policies, and audit support materials
• Manage HR related vendors (HRIS, payroll provider, benefits broker, ATS)
• Support audits, regulatory inquiries, and legal reviews related to HR, payroll, and benefits
• Administer workers’ compensation processes and claims coordination
• Workforce Analytics & Reporting
• Maintain workforce dashboards and key metrics (headcount, turnover, compensation, utilization, labor cost trends)
• Support headcount planning, labor forecasting, and margin impact analysis
• Provide accurate, timely workforce data to CAO and CFO to support operational and financial decisions
• Accounting & Finance Responsibilities:
  Cash, Disbursements & Controls
• Support cash management, vendor payments, and reimbursement processes
• Ensure appropriate controls and documentation for all disbursements
• Month-End Close & Accounting Operations
• Own assigned components of the monthly close and meet established deadlines
• Prepare and post recurring and non-recurring journal entries
• Prepare and maintain balance sheet reconciliations, including bank reconciliations
• Calculate and record accruals for payroll, bonuses, PTO, and incurred expenses
• Maintain audit ready documentation for all close activities
• Partner with Controller and CFO to resolve variances and improve close efficiency

• 5–7+ years of combined accounting and People Ops / HR operations experience (high-growth or healthcare preferred)
• Strong knowledge of payroll, benefits administration, and employment compliance
• Solid accounting fundamentals (month-end close, accruals, reconciliations)
• Experience with HRIS platforms and workflow automation (Rippling strongly preferred)
• Highly organized with the ability to manage competing deadlines
• Strong cross-functional communication and judgment