Proposal & Bid Manager

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For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce.

From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at

• Manage the production of high-quality bid proposals within required timescales for deals ranging from $10K to $20M.
• Develop and execute bid project plans, including schedules and milestones, ensuring all deadlines are met.
• Coordinate virtual deal teams including Sales, Solution Architects, Service Delivery, and subject matter experts.

• Gather, analyze, write, and edit proposal content to ensure clarity, consistency, and alignment with client requirements.
• Format and edit contributions for style and presentation consistency.
• Maintain and update proposal databases, refreshing standard inputs such as case studies, references, and statistics.

• Contribute to overall bid strategy and ensure pursuit strategies reflect client needs.
• Identify and communicate differentiators that resonate with potential clients.
• Facilitate collaboration among internal teams and stakeholders to improve bid quality and efficiency.

• Identify barriers to high-quality proposal production and recommend solutions.
• Coach and mentor team members on best practices in proposal development.

• In-depth knowledge and experience in bid management, proposal writing, and pricing strategies.
• Strong project management skills with the ability to lead cross‑functional teams;
  Project Management Certification is highly desirable.
• Excellent written and verbal communication skills.
• Ability to work under pressure and meet tight deadlines.
• Familiarity with large‑scale service deals and complex proposal processes, including compliance standards, procurement processes, and legal requirements.
• Experience with proposal automation tools; generative AI proposal automation experience is highly desirable.
• Understanding of pricing structures, margins and value propositions for commercial viability.
• Ability to identify risks, manage compliance checks, and propose solutions during the bid process.

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