Executive Assistant | Corporate Governance

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Job details:

This Jobot Job is hosted by:
Natasha van der Griendt

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Salary: $80,000 - $100,000 per year

Our client is a well‑established national organization headquartered in Chicago serving the insurance industry. They seek a versatile professional who can provide high‑level executive administrative support while managing critical corporate governance functions and coordinating their annual conference. This hybrid role offers the opportunity to work closely with leadership and the Board of Directors in a mission‑driven environment.

• Strong compensation package ($80K-$100K) with full benefits
• Direct Board interaction and exposure to corporate governance matters
• Multifaceted role with executive support, compliance, and event planning
• Mission‑driven national organization serving the insurance industry

EXECUTIVE ASSISTANT / CORPORATE GOVERNANCE COORDINATOR

A prominent national organization in Chicago seeks a detail‑oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.

• Provide executive‑level administrative support to senior leadership
• Manage all Board of Directors governance matters and meeting logistics
• Coordinate Board and Committee meetings including agendas, materials, and minutes
• Maintain corporate legal records, filings, and entity documentation
• Handle corporate compliance matters and regulatory filings
• Plan and coordinate annual conference including logistics, vendors, and attendees
• Prepare and manage Board resolutions and corporate documentation
• Serve as liaison between executives, Board members, and stakeholders
• Track deadlines for corporate filings and governance requirements
• Maintain confidential records and sensitive information with discretion

• 5+ years executive assistant or corporate governance experience
• Strong understanding of Board governance and corporate compliance
• Experience with corporate filings and legal record maintenance
• Event planning and coordination experience (conferences or large events)
• Exceptional organizational and project management skills
• Advanced proficiency in Microsoft Office Suite
• Excellent written and verbal communication abilities
• High attention to detail and ability to manage multiple priorities
• Discretion handling confidential and sensitive information
• Professional demeanor and ability to interact with C‑suite and Board members
• Bachelor's degree preferred
• Paralegal certificate or corporate governance training a plus

Interested candidates should submit their resume for immediate confidential consideration.

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