Accounts Payable Administrator

This role ensures the accurate and timely processing of all vendor invoices, expense reports, and payments, maintaining strong vendor relationships, reconciling accounts, and supporting month-end closing activities.

• Invoice Processing: Receive, verify (3-way match with PO/GRN), and process invoices and employee expense reports using accounting software.
• Vendor Management: Set up new vendors, manage vendor inquiries, resolve discrepancies, and handle payment-related issues.
• Payment Execution: Prepare and process various payment types (checks, ACH, wire transfers).
• Reconciliation: Reconcile vendor statements, general ledger accounts, and related entries.
• Month-End Close: Assist with AP accruals, aging reports, and related journal entries.
• Reporting: Generate AP reports, payment schedules, and ad-hoc financial data.
• Compliance & Process Improvement: Ensure compliance with policies and best practices, identifying opportunities to enhance AP efficiency and accuracy.
• Record Keeping: Maintain meticulous and organized financial records.

• Proven experience in full-cycle accounts payable.
• Strong understanding of accounting principles.
• Proficiency with accounting software IQMS experience is a bonus.
• Excellent data entry, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Bachelor’s degree in Accounting preferred, Associates in Accounting required