Education Office Professional; Level I; Attendance; West High School

Position: Education Office Professional (Level I) (Attendance) (West High School)
FORT ZUMWALT SCHOOL DISTRICT SS508

JOB TITLE: Education Office Professional (Attendance) - Level I

REPORTS TO:
Building Principal

FLSA:
Non-Exempt

Note:
Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.

POSITION PURPOSE/SUMMARY

To improve the educational program by monitoring and verifying student attendance for reporting purposes in an efficient and friendly manner.

QUALIFICATION REQUIREMENTS

Education Office Professional (Attendance) shall have a minimum of a high school diploma or its equivalent, a high level of competence in customer service and clerical skills as demonstrated by the District's skills assessments, and be proficient in Microsoft Office and Google Office Suite.

ESSENTIAL DUTIES

Manage daily student attendance including tracking and reporting using district-approved software systems, ensuring data accuracy.

Coordinate with guidance office specialists to maintain an accurate student database.

Implement and maintain digital attendance protocols including:

Real-time attendance monitoring

Late arrival processing

Early dismissal tracking

Period-by-period attendance verification

Monitors and adheres to current state guidelines for student attendance reporting.

Generate and analyze attendance data reports for:

Daily attendance summaries

Chronic absenteeism tracking

Attendance pattern analysis

State and district compliance reporting

Coordinate attendance communication through multiple channels including, but not limited to, phone, email, or District approved software:

Parent/guardian contact for unexcused absences

Staff updates on student attendance patterns

Documentation of attendance-related communications

Process and verify attendance documentation (i.e. parent/guardian notes, medical excuses, etc.)

Maintain accurate and timely student attendance records in the Student Information System (SIS):

Enter and update attendance data

Process attendance corrections

Generate attendance verification reports

Support student check-in/check-out procedures:

Process late arrivals

Generate admission slips

Document early dismissals

Maintain visitor logs

Generate attendance, grade reports, and progress reports, and assist the guidance department with attendance reports and documentation.

Coordinate with building principal on grade reporting timelines and communication to teachers.

ADDITIONAL DUTIES

Effectively communicate, verbally and in written form, with administrators, staff, and the community as needed.

Perform other duties as assigned by the supervisor.

Maintain a welcoming and professional office environment for students, parents, and building guests.

Assist other Education Office Professionals as needed to ensure building success.

Operate and troubleshoot standard office technology.

Participate in required professional development and training.

MENTAL DEMANDS

Ability to maintain highly confidential information; communicate clearly both orally and in writing, and/or ability to reason and make appropriate decisions. Solve a variety of problems in many different situations and perform in a fast-paced environment.

PHYSICAL DEMANDS

While performing the duties of this position an employee is regularly required to sit, talk, and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach, bend, lift, and carry up to ten pounds. Close vision ability to look at a computer screen for long periods is required.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee.

TERMS OF EMPLOYMENT

Employment will be on an at-will basis for 9 months with two weeks vacation, beginning July 1, or from the time of employment for the duration of the school year with prorated vacation and/or personal leave. Each Education Office Professional (Attendance) will be provided a work calendar showing the specific daily work schedule of the employee. The work calendar may be modified by the Board of Education at any time, as needs dictate.

Eight hours will constitute a workday. The Chief Human Resources Officer will establish a definite daily schedule.

The yearly salary will be disbursed in twenty-four (24) equal payments.

EVALUATION

Performance of this job will be evaluated annually in accordance with the provisions of the Board's policy on evaluation of support staff personnel.

Approved:
June 19, 2000, Revised:
March 17, 2003, May 15, 2006, November 16, 2009, June 29, 2020, May 19, 2025