AR & AP Specialist

The Accounts Receivable & Accounts Payable Specialist plays an integral role within the finance team, supporting daily accounting operations with a primary focus on receivables, payables, and cash management. This position partners cross-functionally to ensure timely collections, accurate reporting, and smooth financial processes while contributing to a collaborative and growth-oriented environment.

• Manage full-cycle accounts receivable including cash application, reconciliation of general ledger accounts, and aging analysis.
• Conduct proactive customer outreach via phone, email, and online portals to resolve past-due balances and billing discrepancies.
• Process customer credit memos related to returns, pricing adjustments, and account corrections.
• Prepare and distribute receivable reports to leadership, highlighting trends and collection status.
• Handle credit card transactions and ensure accurate posting for advance payment customers.
• Support accounts payable functions including vendor invoice entry, expense coding, and credit card statement reconciliation.
• Coordinate weekly payment runs and assist with periodic settlement processes.
• Maintain petty cash records and support accurate cash reporting.
• Collaborate with internal departments to resolve invoice disputes and elevate issues when necessary.
• Utilize ERP and accounting systems daily to complete financial transactions and documentation.

• Minimum of 5 years of hands-on experience in accounts receivable and accounts payable functions.
• Demonstrated experience with cash application, customer collections, and vendor invoice processing.
• Strong interpersonal skills with the ability to work effectively across sales, customer service, and operations teams.
• Ability to identify issues and appropriately elevate when needed.
• Proficiency in Microsoft Excel (pivot tables and lookup functions preferred).
• Experience working within an ERP or accounting software system (SAP experience a plus).
• High level of integrity and comfort handling cash, checks, and credit card transactions.
• Strong written and verbal communication skills.
• Ability to work a full shift in an office-based environment with extended periods of sitting.

This opportunity offers long-term stability within a financially sound and expanding organization. Employees benefit from a comprehensive compensation package designed to support both professional growth and personal well-being, including medical, dental, and vision coverage; retirement savings with employer contribution and profit‑sharing potential; paid time off and holidays; bonus eligibility based on performance; tuition reimbursement; disability and life insurance coverage; flexible spending accounts;

and access to employee assistance resources. This role provides meaningful exposure to multi‑entity accounting operations and the chance to contribute to a collaborative, team‑focused culture.