Real Estate Portfolio Manager

Oversee approximately one-third (+/- 350 locations) of the Company’s real estate portfolio, the majority of which is leased. Work closely with other departments (both at headquarters and in field operations), third-party consultants and the Company’s landlords toward achieving the strategic goals and driving positive outcomes for the portfolio. Responsible for the preparation, maintenance, completion, and distribution of various reports.

Essential Functions/Job

Duties & Responsibilities:

• Negotiate lease renewal/extension or lease termination terms, including amount to be paid, length/timing, tenant improvement allowances, critical lease clauses and/or landlord work, etc.
• Research properties including analyzing/determining the area market rents, nearby vacancy rates, positioning of the property’s location and its nearby competition, local demographics, economic information, etc.
• Prepare and/or review leases, lease amendments, renewal option exercises, letter agreements, notices, purchase, and sale agreements (PSAs), confidentiality and non-disclosure agreements (CNDAs), subordination, non-disturbance, and attornment agreements (SNDAs), estoppel certificates, legal descriptions, zoning restrictions, reciprocal easement agreements (REAs), surveys, planned unit developments (PUDs), title reports and declarations of covenants, conditions, and restrictions (CCRs), etc.
• Continual monitoring of critical dates, providing advance notice to management of upcoming decisions which need to be made and recommending appropriate action(s).
• Assist in the timely review and authorization for payment landlord billings for rent (including CPI-based calculations), CAM, insurance, and real estate taxes. Forensically review amounts previously or currently being paid to landlords to identify possible errors or irregularities.
• Preparation of reports for and participation in periodic property/portfolio reviews, which can require detailed market research.
• Participate with internal partners in meetings to discuss strategy around existing schools for extension of term, merge on closure.
• Partner with Facilities team in obtaining Landlord approval for school construction projects & any other landlord approvals or action that would need to be taken to resolve a Facility issue.
• Research of and compliance maintenance with key lease provisions.
• Liaison with the Company’s landlords, handling virtually all incoming and outgoing correspondence, including the coordination of site inspections by landlords, lenders, and their agents; maintaining/enhancing relationship with landlords is critical.
• Plan, coordinate and manage the school closing and surrender process.
• Review opportunities for sale or sublease of surplus, underutilized or non-strategic assets, and where applicable, provide information to the Company’s brokers in this regard.
• Provide information to the Company’s consultants for the appeal of assessed values to minimize real property tax expense.
• Periodically will need to travel to corporate headquarters for meetings.

Supervision:

None

Education:

Bachelor’s degree in real estate or accounting, Finance, Business or Paralegal studies.

Experience:

• Minimum 5 years of experience in multi-unit commercial real estate with a focus on asset management, lease administration, as a real estate paralegal, or in general commercial real estate development.

Certification/Licensure:

None

• Excellent customer service and follow-up skills with both internal and external customers.
• working with frequent interruptions and changing priorities.
• Effective communication skills, written, verbal and interpersonal. With both internal stakeholders and the landlord community.
• Proficient time management, organizational skills, and ability to meet established deadlines.
• Must be able to perform, with or without reasonable accommodation, all essential functions of the job.
• Working knowledge of lease administration databases/programs. Lucernex experience a plus.
• Proficient in Microsoft Word, Excel, Co-Pilot, and Outlook.
• Detail-oriented when drafting LOIs, lease amendments, letter agreements and similar documents.
• Comfortable presenting and partnering with all levels of management.
• Ability…