Accounting Assistant I​/II

COME JOIN OUR TEAM!

THE CITY OF NOVATO IS RECRUITING

FOR

ACCOUNTING ASSISTANT I/II

* Determination of an offer of Accounting Assistant I or Accounting Assistant II will be based on level of training and experience*

Final date to receive applications: 11:59 p.m. on Sunday, February 8, 2026

The City of Novato is excited to invite detail-oriented, service-minded professionals to apply for our Accounting Assistant I/II position within the Finance Division. This recruitment is open at both the I and II levels, allowing us to consider candidates with varying levels of training and experience and make an appointment at the level that best aligns with the successful candidate’s background.

Whether you are looking to begin your career in public sector accounting or are ready to apply your established skills in a collaborative, customer-focused environment, this is an excellent opportunity to support the financial operations that help keep our community running smoothly.

Working alongside a dedicated Finance team, the Accounting Assistant plays a key role in accounts payable and customer service, contributing to accurate financial records, responsive service, and fiscally responsible operations for the Novato community.

If you are interested in public service, enjoy working with numbers and details, and take pride in providing responsive customer service, we encourage you to apply. The City of Novato values a diverse and inclusive workforce and welcomes applicants who are eager to learn, grow, and contribute to a supportive team environment.

• 9/80 work schedule - every other Friday off
• Accrue 80 hours of vacation to start
• Provided with 40 hours of sick leave upon hire
• 14 paid holidays per year
• Ability to earn comp time off
• Qualified Public Service Loan Forgiveness (PSFL) Agency
• Free parking on site
• Office is within walking distance of terrific restaurants, shopping, and the Downtown SMART Station

Class specifications are not intended to reflect all duties performed within the job.

To perform a wide variety of responsible clerical accounting support duties involving the maintenance of financial and statistical records, processing of accounts payable, accounts receivable, payroll, and business licenses; to support other accounting personnel; to provide internal and external customer service; and to perform a variety of general clerical duties for the Finance Division.

This is the entry level class in the Accounting Assistant series. Positions in this class typically have little or no directly related work experience. The Accounting Assistant I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

• Receives immediate supervision from a higher level supervisor or manager; may receive technical and functional supervision from a Senior Accounting Assistant.

This is the journey level class in the Accounting Assistant series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.

• Receives general supervision from a higher-level supervisor or manager; may receive technical supervision from a Senior Accounting Assistant.

• Perform clerical accounting duties involving the preparation and maintenance of accounts payable, accounts receivable, business license, and payroll.
• Perform general business license functions; receive, open, review, and process business license applications; calculate and receive fees; communicate with other departments for special permits or circumstances; and perform counter service duties and assist public with obtaining business licenses.
• Perform general accounts payable functions; sort, calculate, verify and record data; create vendor accounts; process and code invoices for payment; review for completeness and accuracy; input information; prepare and mail various checks; and, track, post or reconcile expenditures.
• Release, replenish, and maintain petty cash funds; post cleared checks for monthly bank reconciliation.
• Reconcile City credit card accounts; open, change, and request increases/decreases in limits; follow up on discrepancies and suspected fraud.
• Obtain required paperwork from independent contractors; provide required information to EDD and others as required; and issue 1099's annually.
• Perform general accounts receivable functions; receive…