Pharmacy Homecare Purchasing Support Officer | University Hospitals NHS Trust

Position Overview

Nottingham University Hospitals NHS Trust is looking for a Pharmacy Homecare Purchasing Support Officer to join the Medicines Homecare team. You will work closely with experienced technical, professional and administrative staff to maintain a high standard of medicines for patients with long‑term and complex conditions who receive medication at home.

You need to be highly competent in purchasing or financial processing tasks, with a meticulous eye for detail and the ability to turn round large volumes of work accurately to tight deadlines. Experience of working in a busy financial environment is ideal.

The primary focus is to support the financial and business management of the critical medicines homecare operations, related financial systems and procurement processes. The role incorporates Trust‑wide processing, and therefore you will work at QMC, City and Treatment Centre Homecare offices.

Medicines homecare involves the dispensing and delivery of ongoing medicine supplies by a third‑party homecare provider. All services are initiated by the hospital and delivered directly to patients’ homes with their consent, improving patient care and convenience.

To be part of the Pharmacy Medicines Finance team in providing financial, performance and business management services to the Department.

Develop and maintain appropriate systems and processes for recording and monitoring homecare expenditure across all campuses, working with other Homecare Officers, Finance and Directorate staff and the Chief Technician Medicines Homecare.

Co‑ordinate processing of all drug homecare treatments across NUH, maintaining a database of patient details, hospital numbers, drugs and treatments.

Reconcile patient details on the homecare database to hospital numbers on invoices, and notify the homecare company if information is incorrect to enable them to correct their records.

Accurately record the relevant invoice details on delivery notes, and prescriptions where supplied, checking information and signature, and check that goods charged for have been delivered, prior to separating the documents for processing and faxing to homecare companies.

Check consolidated invoices against the monthly spreadsheet provided by the pharmacist. Keep a record of prescription numbers against patient details, update database with patient names and hospital numbers, adding new patients when necessary.

Investigate discrepancies with relevant pharmacists, technicians and homecare companies to resolve complex queries and obtain credits where charges are incorrect.

Raise timely orders on the Pharmacy computer system when invoices have been checked.

Process invoices on the Pharmacy computer system, checking prices and contract details, ensuring compliance with the Trust’s Better Payments policy. Where discrepancies are found, refer these to the Chief Technician Medicines Homecare and then liaise with relevant homecare companies to resolve.

Check invoices against the invoice summary sheet on the Pharmacy computer system and copy prescriptions to ensure correct details have been entered.

Ensure orders are raised, goods booked in, invoices are processed and drugs booked out to appropriate cost centres on a daily/weekly basis within the same calendar month to ensure accurate matching of finance reports and accurate stock levels.

Book out homecare drugs on the Pharmacy computer system to monthly cost centres or to patient codes, on a daily/weekly basis and to meet month end deadlines.

Check account statements from homecare companies and reconcile invoices from the Pharmacy computer system to the statements. Check invoices on the Finance system and liaise with NUH Finance Department when necessary to ensure invoices are paid promptly.

Check and reconcile monthly invoice listing reports received from homecare companies. Update hospital numbers if incorrect and send appropriate reports to the NUH Finance Department to enable timely reimbursement from Commissioners. Record all data on the Pharmacy Department’s medicines expenditure and monitoring shared area to enable senior Pharmacy staff to view value of transactions…