Medical Workforce Officer

Medical Workforce Officer

Permanent role within Nottinghamshire Healthcare NHS Trust’s People & Culture Team.

This position is part of the Medical Workforce Team, where the officer will coordinate all Medical Workforce activity, ensuring our doctors are supported, engaged and able to deliver outstanding patient care.

The post holder will provide reliable data relating to doctors’ rotation, vacancies, recruitment, on‑call rotas and locum cover. Using independent judgement, the officer will organise all rotas and rosters, ensuring compliance with the 2016 Resident Doctors Terms & Conditions of Service and Working Time Regulations.

• Coordinate Resident Doctor rotations, including design, exception reporting and work schedules.
• Manage on‑boarding of Resident Doctors, performing pre‑employment checks and supporting induction processes.
• Maintain on‑call rotas, ensuring they are fully staffed, up to date and compliant with legislation.
• Provide timely, accurate and reliable advice and support to doctors and managers.
• Respond to new legislation and service developments regarding medical staff shift patterns.
• Monitor compliance with the 2016 Resident Doctor Terms & Conditions of Service and Working Time Regulations.
• Coordinate locum cover, liaising with temporary services and medical agencies as appropriate.
• Maintain databases and systems (ESR, Excel, Allocate E‑Rota) to support medical workforce operations.
• Prepare reports and ad‑hoc projects as requested.
• Attend and present at meetings to update on on‑call rotas and locum usage.
• Act as the key point of contact for medical staff absences, leave and other queries.
• Assist in maintaining accurate records for all Consultant, SAS and Resident Doctors matters.
• Support the Guardian of Safe Working / Medical Workforce Manager with meeting reporting requirements.
• Keep abreast of new medical workforce legislation and best practice examples.

• Support the Trust’s Resident Doctor Engagement Plan.
• Drive the digitalisation of Medical Workforce processes.
• Contribute to continuous improvement across the service.

#TeamNotts

HC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire’s biggest employers. We also host national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee‑led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, Green Champions, Freedom to Speak Up, Health and Wellbeing Champions, and Menopause Champions networks.

The health and wellbeing of our colleagues is a top priority. We invest significantly in occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to enhance environmental performance and achieve a net‑zero commitment.

• Diploma/Level 4 NVQ/Foundation degree standard or equivalent.

• Extensive experience of Microsoft Office (Word, Excel, Outlook) and other database packages.
• Excellent interpersonal and communication skills (written/verbal) with the ability to engage effectively at all levels of the organisation.
• Ability to handle sensitive and confidential information relating to the employment of medical staff.

• Recent Medical Workforce/Medical Recruitment experience.
• Previous administration, customer service and organisational experience.
• Experience of rota management and Resident Doctor rotation management in the NHS.
• Experience of interpreting 2016 Resident Doctor Terms and Conditions of Service.