Pharmacy Homecare and Purchasing Support Assistant

Employer:

Nottingham University Hospitals NHS Trust | Employer type: NHS | Site:
Queens Medical Centre | Town:
Nottingham | Salary: £24,465 per annum | Salary period:
Yearly | Closing: 23/01/2026 23:59

Nottingham University Hospitals NHS Trust currently has an exciting opportunity for a Pharmacy Homecare and Purchasing Support Officer to work within our Medicines Purchasing team.

The post holder’s primary focus will be to support the financial and business management of the Pharmacy Department and of the Trust as a whole by providing general finance and business support to the NUH Pharmacy Purchasing team.

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation. We welcome diversity and new ideas to help develop our team and deliver world‑class healthcare. Endless personal development opportunities are available to help you build a career.

To be part of the Pharmacy Medicines Finance team and assist in providing financial, performance and business management services to the Department.

Receive purchase invoices, dating and filing appropriately.

Accurately record the relevant invoice details on delivery notes (invoice number, date and cost), checking information and signature, and check that goods charged for have been delivered, prior to separating the documents for processing.

Ensure that all necessary paperwork is filed in a timely and orderly manner to allow swift and easy retrieval of records.

Maintain relevant computerised records and other financial documentation, complying with audit requirements.

Pass a designated section of invoices for payment via the Pharmacy computer system, checking for accuracy of supply, price, VAT and settlement discounts.

Check any discrepancies from the expected price by checking contract information, the local agreement file, price lists and other sources. Refer queries to the Purchasing Manager/Deputy or Senior Pharmacy Homecare Business Officer.

Check monthly statements and chase any outstanding invoices.

Assist in receiving goods onto the Pharmacy computer system then file the delivery notes appropriately.

Provide cover for homecare and purchasing staff in their absence, as dictated by need and determined by the Advanced Technician Medicines Homecare or Pharmacy Purchasing Manager/Deputy. Work closely with the Homecare and Purchasing Officers to ensure that cover is arranged and workload processed in a timely and organised manner.

When required, assist with the processing of pharmaceutical invoices and credits.

Ensure segregation of the ordering, receiving, invoicing and payment of specific orders whilst performing these duties.

Ensure confidentiality is maintained at all times, for example concerning issues of business sensitivity, personnel information and patient confidentiality.

Organise and plan workload to ensure the integrity and timeliness of financial data, and to ensure both financial and operational deadlines are met, liaising with the Pharmacy Purchasing Manager/Deputy, Homecare Leadership team, Homecare and Purchasing Support Officers and Business Support Assistants.

Undertake relevant administrative duties as necessary, including telephone answering, photocopying, maintenance of accurate filing systems and dating/distribution of Stores mail.

Follow procedures for the processing of financial paperwork.

Participate in Team meetings to identify and resolve problems and suggest potential improvements to business systems and processes, supporting improvements where required.

Undertake any other duties applicable to the grade/post as required.

• Good organisational skills; able to meet deadlines and work accurately under pressure.

• Minimum 4 GCSEs or equivalent at grade A‑C (level 4‑9), including English and Maths.
• NVQ Level 2 in business administration or…