Finance Assistant

Hours: 30 Hours Per Week

Work Pattern: Hybrid, with at least 1 day per week in our HQ office in NG8

Interview Date: 26th February 2026

Closing Date: 20th February 2026

Salary: Grade 3 (£25,583 - £26,402 FTE)

Please email with your name, vacancy title and application reference once you have submitted your application so we can check receipt.

We are looking for a motivated and detail-oriented Finance Assistant to join the Inspire Finance Team, based in Nottingham.

Inspire:
Culture, Learning and Libraries is a charitable community benefit society delivering a range of cultural and learning services across Nottinghamshire.

Reporting to the Finance Officer, and with no direct reports, you will play a key role in ensuring the smooth running of our day-to-day financial processes. This includes accurately entering and uploading purchase transactions into Inspires accounting software, creating purchase orders when required, and preparing payment runs in line with our financial policies and regulations. You will set up and maintain supplier records and coordinate the purchase card process, including monthly reporting, correct VAT treatment, and regular liaison with budget holders.

You will also prepare and issue sales invoices, generate income uploads, and ensure all finance documentation is kept organised and up to date. You will provide timely, professional responses to transactional finance queries from colleagues and external stakeholders. In addition, you will support the finance team with general administrative tasks, which may occasionally extend to wider Inspire activities such as minute-taking at HR hearings.

We are looking for a motivated and capable individual with previous experience working within a finance function and the ability to confidently manage day-to-day financial processes. You will bring strong Microsoft Excel skills, including the use of formulas, VLOOKUPs and Pivot Tables, and you will be an effective communicator with clear and professional written and verbal skills. You will have excellent organisational abilities, strong attention to detail, and the confidence to handle multiple tasks while meeting deadlines in a fast-paced environment.

To contribute to the effective running of Inspires finance function by ensuring the accurate and efficient processing of Inspires transactional finance requirements, providing timely resolutions to queries from internal and external stakeholders, and supporting the wider Inspire finance team.

• Accurately enter and upload purchase transactions on Inspires accounting software
• Create purchase orders where required
• Create payment runs in line with Inspires financial policy and regulations
• Set up supplier records in line with Inspires financial regulations
• Coordinate Inspires purchase card process, including the collation of monthly reports, ensuring correct treatment of VAT, and liaising with budget holders regarding appropriate coding
• Accurately prepare and raise sales invoices on Inspires accounting software
• Generate income uploads into Inspires finance software
• Keep up to date filing of all purchase and sales documentation
• Respond to and resolve transactional finance queries from internal and external stakeholders
• Provide administrative support to the finance team as required. From time to time, this may include supporting the wider Inspire, e.g., minute taking at HR Hearings.
• The post holder will work in accordance with all Inspire policies and procedures, Inspire Brand guidelines, Nottinghamshire County Council (NCC) contractual requirements, and professional best practice

• GCSE Maths and English grade C or above

• Previous experience of working in a finance function
• Intermediate knowledge of Microsoft Excel (including formulas, VLOOKUPs, Pivot tables)
• Excellent communication (both verbal and written), and excellent people skills
• Excellent organisational skills and attention to detail
• Ability to manage multiple tasks and deadlines simultaneously in a fast-paced environment