Pharmacy Business Administration Assistant

Go back Nottingham University Hospitals NHS Trusts

The closing date is 02 March 2026

Are you self-motivated, hardworking and enthusiastic individual looking to develop administration career in the NHS? If so, this post could be just what you are looking for.

The post will involve working at both the QMC and City Campus sites. You will be a conscientious and enthusiastic team player with good organizational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure.

You will present a professional attitude at all times. You will learn and develop skills using Microsoft Office and NHS systems

You will work alongside the team providing support in a range of duties including; covering:

Ordering stock and tracking delivery of supplies

Raising sales invoices for customers

Processing supplier invoices for payments

Updating business team logs, spreadsheets and maintain team databases

General filing, electronic scanning of documents and updating records as well as other general office duties.

Investigating and resolving queries

You will need good communications skills and be comfortable working with numbers and large spreadsheets. You will be supported to develop new and current skills including; prioritization, attention to detail, using your own initiative and the ability to work in a busy and fast paced environment

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team  are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Providing general office and administration support service to the Pharmacy Business Team and the wider Pharmacy department.

Assisting the wider Pharmacy team with ordering stock and tracking delivery of supplies

Raising sales invoices for customers

Processing supplier invoice for payments

Updating business team logs, spreadsheets and maintaining team databases

Under supervision develop and maintain administrative support systems, including reviewing and responding to emails coming into the Pharmacy Business Team generic mailbox, electronic filing systems, and ensuring that systems are effective in their use and are reviewed regularly.

Help to ensure the smooth day to day running and co-ordination of the Pharmacy Business Team

To communicate with the wider Pharmacy staff on a daily basis, providing support where required and working to help resolve any issues.

Working with system partners, building relationships and demonstrating the right behaviors as a representative of NUH

To work, as a team, in multi-organizational teams across the system. This may involve times when you may be required to take direction from people outside of the organization.

Assist in the tasks and duties of other staff within the team during periods of staff leave/absence to ensure that an effective quality service is maintained at all times and contributing to the work of the team.

To record and securely store information relating to confidential matters and enquiries.

To undertake an annual appraisal to identify any necessary personal development required to meet the objectives of the Team, and to further develop the post holders skills and role.

The post holder will be required to undertake mandatory training as and when require.

Communication and Working Relationships

To communicate as appropriate with a range of internal and external stakeholders and partners.

To respond promptly and appropriately to enquiries and requests for information and advice made either in person, by correspondence or over the telephone.

• Minimum 4 GCSEs or equivalent at grade A-C (level 4-9), including English and Maths.
• NVQ Level 3 in accounting or business administration or equivalent, or by demonstration of experience, knowledge and skills at this level relevant to these qualifications
• ECDL qualification or equivalent

• Experience of working in a business or office environment
• Experience of financial processes, including invoicing and ordering stock
• Good level of knowledge and experience of using Excel spreadsheets to log, analyse data and produce reports
• Experience of booking out drugs using Ascribe system or equivalent system
• Experience of Pharmacy Business and…