Executive Assistant to CEO

Key responsibilities

Based predominately in Luddesdown office, with hybrid working options available. Key responsibilities include assisting CEO in wide range of administrative tasks in order for CEO to be able to lead and progressively grow the business effectively.

You will be responsible for

• Provide sophisticated diary and inbox management for CEO. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the CEO s ability to effectively lead, including assisting with special projects; producing timelines and reviews of projects; researching new business ventures or projects; producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing correspondence; agenda development; business critical filing; making travel arrangements; and completing expense/mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritise and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO s style and organisation policy.
• Sort and prioritise incoming post and filter telephone calls before passing them to the CEO.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Anticipate CEO s needs in advance of meetings, conferences, etc.
• Coordinate Management Team meetings and assist with staff meetings and events as needed, including minute taking.
• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Management Team. Complete projects by assigning work to appropriate staff, on behalf of the CEO.
• Follow up on contacts made by the CEO to cultivate ongoing relationships.
• Manage all aspects of business office services. Evaluate and assist HR and Operations in developing office policies and procedures for improved workflow and anticipate future needs as the business grows.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of business.
• Replenish office materials, printer supplies, paper, office supplies, etc.
• Managing memberships and subscriptions WSTA/Wine GB/ Farmers Weekly
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Have an awareness of and liaise where necessary with site maintenance teams on properties/ office equipment etc
• Any other reasonable requests.

• Strong verbal and written communication skills.
• Exceptional organisational skills and impeccable attention to detail.
• Ability to problem solve and pre-empt needs.
• High degree of professionalism in dealing with diverse groups of people.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects.
• Ability to react with appropriate levels of urgency to situations and events that require quick response.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment and situational awareness.
• Ability to switch gears at a moment s notice.

Please note that the duties and responsibilities outlined as above are not exhaustive and may be subject to change as required to meet the needs of the business.

25 days annual leave per year plus 8 bank holidays.

A performance base salary bonus.

Generous Staff Discount

Subscription to Perkbox

Pension Scheme

MDCV UK has a vision to bring the finest English and Provençal wines to the UK market. We have a long history of producing award-winning Provence Rosé and English Sparkling Wines, with an extensive infrastructure, both in France and the UK. By 2030, we will be…