Academy Co-Ordinator | NFFC

Academy Recruitment Co‑Ordinate | NFFC (Jobs in Sports Performance Analysis)

The role of the Academy Recruitment Co‑Ordinate is to coordinate all Academy trials and scouting logistics, ensuring the highest standards are maintained and that the experience for all stakeholders is overwhelmingly positive, in keeping with our Nottingham Forest values.

• Manage the before–during–after steps for the Academy Trial process from U9 to B‑Team.
• Prepare thorough, detailed itineraries for Academy Trialists and their parents.
• Meet and greet trialists, their parents, agents, and other stakeholders, acting as the main point of contact during the trial period.
• Chaperone trialists for domestic and international travel when called upon and act as the lead staff member for overnight hotel stays, both domestically and internationally.
• Collaborate with the SWEP Team to provide the highest standards of player care to all Academy Trial stakeholders.
• Support the Academy Operations Team by sharing contact details to aid in collating all paperwork required by the Club for incoming U9–B Team trialists and signings.
• Ensure all elements of the Football iP system are up to date and correct for the Talent  Recruitment department.
• Act as the main point of contact for all U9–B Team Trialists, aiding players, parents, and staff, and managing any associated issues.
• Support and, when appropriate, lead the Academy Trial Review meetings, delivering age‑appropriate feedback and outcomes of the trials with next steps clearly defined.
• Maintain Trialist folders ensuring that all documents are readily available, inclusive of all EPPP audit documents, such as 7‑day notification letters and Performance Clocks.
• Participate in Talent  meetings, fixture planning meetings, and weekly scouts’ meetings, and carry out other general recruitment administration as required.
• Carry out scouting activities when directed by the Head of PDP & Emerging Talent Recruitment & Retention.
• Maintain Scouts folders ensuring that all Academy Scouts documents are readily available, inclusive of all EPPP audit documents, such as certificates and Club s.
• Collaborate with the Academy Technical Scout to manage the Academy scout schedules for U9–B Team processing ticket requests and communicate relevant fixture information to staff.
• Act as a point of contact for all scouting and recruitment staff for Scouting System Pro, aiding staff and managing any associated issues.
• Manage all incoming scout requests for all age groups and act as the on‑site point of contact for scouts attending Academy fixtures across all venues.
• Provide high‑quality administrative support to the recruitment team and senior Academy staff on request.
• Support the administration for the recruitment team by monitoring relevant CPD, safeguarding qualifications, photo  qualifications required for relevant Academy category status.
• Perform other duties reasonably requested by a member of the senior management team.
• Work with colleagues throughout Nottingham Forest Football Club to extend knowledge and skills to identify and develop best practice.
• Undertake such other duties, training and/or hours of work as reasonably required, consistent with the general responsibility of this job.
• Maintain the quality‑of‑service provision by regularly evaluating work and seeking to improve it.
• Present a professional image when dealing with internal and external contacts and partners, acting in a professional manner at all times.
• Create successful and professional relationships with players and staff while maintaining a professional distance from playing staff at all times.
• All staff are responsible for the wellbeing and safeguarding of children and vulnerable adults on all Club sites. Report any safeguarding concerns to the DSO or relevant Lead DSO or Senior Safeguarding Manager.
• Keep up to date with current legislation and policies and communicate key changes to staff as appropriate.

• FA Introduction to Talent Identification Certificate (FA TID Level
  1).
• FA Safeguarding Children.
• FA CRB Enhanced Disclosure.
• Degree or equivalent qualification, or relevant…