PA, Administrative​/Clerical

Location: West Bridgford

PA

PART TIME – 20 HOURS PER WEEK

MONDAY – THURSDAY – 5 HOURS PER DAY

SALARY - £33,150 / PART TIME PRO RATA £17,680

NG2, NOTTINGHAM

LOOKING FOR SOMEONE TO START ASAP

Role

To provide PA, administrative and finance support to the Managing Director, who owns and operates three companies. The role is responsible for supporting the MD with day-to-day admin tasks, managing multiple inboxes and diaries and ensuring the smooth running of business operations.

A key part of the role is keeping the MD organised, accountable and on track with priorities, deadlines and follow-ups. The position also supports invoicing, payments, VAT preparation, compliance, renewals and general business administration, acting as a central point of coordination across all three companies.

Responsibilities

Inbox and email management across 8 different inboxes

Diary management and meeting scheduling for the MD

Document preparation and general admin support

Handling calls, messages and liaising with suppliers

Maintaining organised files and records

Raising and issuing invoices

Tracking payments and chasing overdue invoices

Organising paperwork for month-end

Supporting with VAT returns

Tracking insurances, renewals and policy details

Sourcing competitive quotes when required

Booking meetings, travel, and appointments

Taking meeting notes and action points

Managing reminders, deadlines, and follow-ups

Supporting day-to-day business tasks

Key Skills

Strong attention to detail

Excellent communication skills

Organised, reliable and proactive problem solver

Self-motivated

“can-do” attitude

Knowledge of the Microsoft package

Able to manage multiple diaries