PA, Administrative​/Clerical

PA

PART TIME 20 HOURS PER WEEK

MONDAY THURSDAY 5 HOURS PER DAY

SALARY - £17,680 PART TIME

NG2, NOTTINGHAM

LOOKING FOR SOMEONE TO START ASAP

Role

To provide PA, administrative and finance support to the Managing Director, who owns and operates three companies. The role is responsible for supporting the MD with day-to-day admin tasks, managing multiple inboxes and diaries and ensuring the smooth running of business operations.

A key part of the role is keeping the MD organised, accountable and on track with priorities, deadlines and follow-ups. The position also supports invoicing, payments, VAT preparation, compliance, renewals and general business administration, acting as a central point of coordination across all three companies.

Responsibilities

• Inbox and email management across 8 different inboxes
• Diary management and meeting scheduling for the MD
• Document preparation and general admin support
• Handling calls, messages and liaising with suppliers
• Maintaining organised files and records
• Raising and issuing invoices
• Tracking payments and chasing overdue invoices
• Organising paperwork for month-end
• Supporting with VAT returns
• Tracking insurances, renewals and policy details
• Sourcing competitive quotes when required
• Booking meetings, travel, and appointments
• Taking meeting notes and action points
• Managing reminders, deadlines, and follow-ups
• Supporting day-to-day business tasks

Key Skills

• Strong attention to detail
• Excellent communication skills
• Organised, reliable and proactive problem solver
• Self-motivated
• can-do attitude
• Knowledge of the Microsoft package
• Able to manage multiple diaries