HMP Business Administrator - Offender Management Unit

Overview of the job

This is an administrative job in an establishment.

The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales for the establishment.

This is a rotational, non‑operational job with no line management responsibilities.

The job holder will be required to carry out the following responsibilities, activities and duties:

• Undertake the transactional activity associated with the Offender Management function, including processing the following paperwork ready for checking and onward transmission by the Hub Manager:
  • Discharge Report / Pre‑Discharge Report
  • Bail applications
  • Release on Temporary License (ROTL)
  • Home Detention Curfew (HDC)
  • Offender Assessment and Sentence Management (OaSys)
  • Multi‑Agency Public Protection Arrangements (MAPPA)
  • Re‑categorisation
  • Sentence calculations, including conduct initial checks
  • Appeals
  • Violent Sex Offender Register (VISOR)
  • Multi‑Agency Risk Assessment Planning (MARAP)
  • Adjudications
  • Indeterminate Sentence Prisoners
  • Parole applications
  • Legal Correspondence
  • License Applications
  • Resettlement overnight Release
  • Prisoner Fines
  • Foreign Nationals/Deportation/Immigration
  • Risk to Children/Safeguarding Children
  • Harassment/Restraining Orders
  • Category A administration
  • Recall paperwork
  • Public Protection
• Undertake other administrative tasks, including:
  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department in the establishment
  • Complete monitoring returns for area of work
  • Input requisitions onto the finance database and process requisitions for defined area of work
  • Co‑ordinate any awareness sessions for area of work
  • Prepare paperwork for checking by Manager, conducting sentence calculations as required
  • Correspond with relevant stakeholders and agencies to ensure information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDIs)
  • Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
• The duties and responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.