Facilities Administrator

FACILITIES ADMINISTRATOR

MONDAY – FRIDAY – 8:00AM – 4:15PM

£12.71 PER HOUR

NG7, NOTTINGHAM

TEMP – CONTRACT (12 MONTHS)  

LOOKING FOR SOMEONE TO START ASAP

The Role

To support the effective delivery of Facilities Management services by proactively managing work orders through the internal CRM system, coordinating with contractors, service providers also clients and ensuring all works are delivered in line with agreed Service Level Agreements and client target dates.

The role is responsible for raising and approving purchase orders and quotations, maintaining accurate system records, ensuring compliance with health and safety requirements and providing clear communication on progress, risks and delays.

Responsibilities                                                                

Monitor internal systems and coordinate with contractors for timely quotations

Raise purchase orders and work order instructions, approve low level quotations when needed

Liaise with service providers, contractors and clients to schedule work orders and meet SLAs

Request and verify work order documents, including Health & Safety compliance

Keep internal systems and operations boards accurate and up to date

Complete, close or extend work orders once documentation is confirmed

Respond to client requests regarding work orders

Conduct site audits

Lead contractor and team meetings

Provide cross cover as required

Experience:

Must be able to drive and have full UK driving license

Good IT skills including Microsoft Office  

Effective handling of customer and contract queries

Ability to multi task

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