Academy Recruitment and Transport Administrator

Salary: Please state your expectations within your application

Contract: Full Time, 42 hours a week

Location: The Nigel Doughty Academy, Nottingham, NG2 7SR

Working Arrangements: On site

The Perks of the Job:

• Opportunity to access tickets for events at The City Ground.
• Employee Assistance Programme.
• Access to high street and gym discounts.
• Discount within our Club shop.
• Free on-site parking.

As an Academy Recruitment and Transport Administrator, you will play a pivotal role in ensuring the smooth and efficient movement of our Academy players, staff, and guests. You will manage our daily transport schedules, oversee vehicle maintenance, and coordinate logistics relating to both domestic and international trips. The role will also provide administrative support to the Academy Recruitment and Talent Identification department in the delivery of all the daily administration of the Recruitment Department.

The role will ensure all trialist registrations are completed in full compliance with PLYD rules.

• Managing and coordinating our daily, weekly and monthly transport schedules/arrangements for Academy players, staff, and visitors.
• Ensuring compliance with transport and driving regulations, including but not limited to driver working hours.
• Oversee the Academy vehicles ensuring they are clean, well-maintained, and legally compliant to be on the road.
• Organising travel arrangements for domestic and international tours, training camps, and tournaments for Academy players and staff.
• Implement, monitor and review the Academy Transport Policy for the booking and upkeep of Academy vehicles.
• Liaise with club staff for the allocation of club drivers.
• Liaise with club staff for the booking of players travel as per contractual obligations.
• Liaising with Academy staff to ensure all player travel needs are met in a professional and timely manner.
• Keeping accurate records of all transport arrangements and ensuring compliance with club policies.
• Maintain accurate transport records and ensure compliance with club policies.
• Manage invoice processing for players and their families in a timely manner ensuring financial accuracy on all claims.
• Oversee the day-to-day operations of the driver team.
• Ensure the completion and filling of all domestic and international trialist paperwork.
• Ensure the completion and filing of all Academy player registrations.
• Lead on the operational requirements for all trialists, which may include the booking of hotels, transport and the production of itineraries.
• Ensure all elements of the Football iP system is up to date and correct for the Talent  Recruitment department.
• Asist in providing a meet and greet service for triallists, prospective signings, and their families.
• Participate and contribute to the Academy Recruitment Team meetings to ensure compliance with our departmental and Academy strategy.
• To represent the Talent  Recruitment department at relevant multi-disciplinary team meetings.
• To create successful and professional relationships with players and staff whilst maintaining professional distance from playing staff at all times.
• To act, at all times, in a manner appropriate to a representative of Nottingham Forest FC
• Keep up to date with knowledge of current legislation and policies, communicating key changes to staff as appropriate. All staff are responsible for the wellbeing and safeguarding of children and vulnerable adults on all Club sites. If you have a concern or witness a Safeguarding matter, you must report it to the department’s Designated Safeguarding Officer (DSO) or the Club’s Lead DSO or Senior Safeguarding Manager.
  
  If It’s an emergency, you are to call the relevant emergency service such as Police or CAMHS.
• The welfare of young people and adults at risk is paramount within our Club and the safeguarding of all children, adults, staff, and visitors is everyone’s responsibility. All staff have a responsibility to act on a suspicion or disclosure that may suggest a young person or adult is at risk of harm. All staff are expected to familiarise themselves with the Club’s HR and Safeguarding policies and procedures including the Safeguarding team and how…