HR Assistant

Based in the firm's Norwich office, this is a fantastic opportunity to join a busy, fast-paced and well-respected HR team. This role will provide generalist HR Assistant support to the People Team, working collaboratively with the other HR Assistants to ensure consistent processes.

The role will include regular contact with the wider People Team, including Payroll, HR Systems, Talent Acquisition, Emerging Talent, Diversity Inclusion and Wellbeing, Reward & Benefits, Learning & Development and Smart Source as well as both partners and employees across the firm.

This is a busy and challenging role and, to be successful, your background will include previous administration experience and knowledge and experience of using data systems. You will need the ability to deal effectively, quickly and accurately with a high volume of work with often conflicting deadlines.

• Educated to A-level standard as a minimum, or equivalent;
• In addition to solid administration experience, the role requires a candidate with a good knowledge of Excel and accurate data processing.
• Experience working in a professional office environment is essential and law firm and/or HR experience is desirable
• Ability to turn work around quickly, without compromising on quality.
• A keen eye for the detail.
• Comfortable and able to manage multiple tasks at any one time, as well as ensuring your clients are kept updated as to progress.
• An approachable, proactive and professional working style, with a calm and methodical approach to your work and excellent attention to detail.
• You will have a common-sense approach to problem solving and be able to explain more complicated matters in a simple and straight forward way either verbally or in writing.
• In addition, you will be a self-starter, willing to take accountability for tasks, have strong communications skills and have an appetite for learning and retaining knowledge.
• HR experience is not essential, but you will have to be able to demonstrate you can meet all the other requirements listed above.

This role will on occasion involve travel to other offices, so you will need to be comfortable travelling and working in different offices across the business.

General

• Action the necessary processes and documentation for starters, leavers, transfers, changes, maternities and secondments as requested.
• Produce statistical information from the HR system as and when required i.e. reports for marketing for tenders, business continuity and absence statistics.
• Accurately input all employee changes into the HR system. This will include starters, leavers, career changes and absences and updating personnel e-files as appropriate.
• Process supplier invoices as required through the PO system.
• Draft standard letter responses for leavers, mortgage requests, reference requests, change of hours etc.

Recruitment & Selection

• Assist with recruitment where necessary, this will not be large part of your role but if required this will include:
• Updating job descriptions, advertising vacancies both internally and externally, liaising with recruitment agencies, short listing CVs, arranging interviews, managing interview assessments, interviewing where necessary and providing feedback, raising purchase orders for costs incurred.

Induction

• Manage the induction and on-boarding process for new hires

Leavers

• Complete a leaver checklist for each employee who leaves the firm. Be responsible for actioning all tasks on the required checklist.

Payroll

• Each month collate changes during the payroll period and update the payroll spreadsheet for authorisation adhering to deadlines as required.
• Ensure any changes are made in the HR system as appropriate.
• Support the payroll team with data inputting where required.

Absence

• Respond to queries around balances or absence levels.
• Prepare ad-hoc reports for line managers as required.
• Maintain absence records accurately in the HR system, which will include liaising with employees to log their absence as appropriate

For a full copy of all the activities, please see a copy of the job description below.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

As you'd expect, we offer a competitive salary and a wide range of benefits. We encourage you to find out more about our core benefit offering.

If we offer you a role, we will conduct comprehensive pre-employment screening. This screening will include, but is not limited to, a basic DBS, verification of your right to work, a three year employment history and a self-declaration to assess your character and suitability for the role. Full details of our pre-screening employment process are available upon request.

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