PPM and Data Analyst

Estates and Facilities provide a high-quality service to the Trusts' portfolio of properties and equipment to ensure a safe and pleasant environment for staff and patient care.

The newly created role of PPM and Data Analyst will support the Estates & Facilities team in maintaining accurate and timely data within the Trust's CAFM system and other relevant platforms. The role ensures that planned preventative maintenance schedules are correctly recorded, monitored, and reported, contributing to compliance, safety, and operational efficiency across the Trust's estate.

The post holder will work closely with Hard FM teams, contractors, and service managers to ensure data integrity, support reporting requirements, and assist in the continuous improvement of system processes.

We are seeking an organised and proactive individual to support the effective management of our CAFM system and facilities operations. This role requires excellent time management and the ability to balance a varied workload in a fast-paced environment.

You will be responsible for maintaining accurate CAFM records, including asset data, PPM schedules and reactive maintenance logs, and supporting reporting for compliance, performance and audit purposes. Working closely with internal teams and external contractors, you will help ensure PPM tasks are completed on time, data is validated and system accuracy is maintained.

The role also involves monitoring and escalating overdue tasks, onboarding new assets and services, providing first-line system support, and contributing to service improvements and system upgrades. In addition, you will assist with ordering and managing stock, tools and equipment, raising orders in line with Trust SFIs, and maintaining records for the centrally held tool bank.

A strong attention to detail, good communication skills and a commitment to compliance with Health & Safety, Information Governance and Infection Prevention policies are essential.

Here at NSFT we pride ourselves on being a welcoming, talented, friendly and supportive team who like nothing better than sharing experiences and learning from each other. In addition to ongoing training and development opportunities, we are committed to providing an environment in which you can thrive.

Why work for us? We have challenges as a Trust, but we have ambitious aspirations, are pushing ahead with exciting transformation work and we need dedicated individuals to support us on our journey. We have strong, established professional networks coupled with an exceptional leadership team who will ensure you are truly cared for and cared about.

Why Norfolk and Suffolk? The people here are warm and welcoming, you'll never be far from the beautiful coastline or Broads National Park. We're an hour and a half away from London and have an international airport in Norwich too. Our villages, towns and cities are packed full of history, independent cafes, shops and theatres. We have excellent shopping, eating out, top ranking schooling and affordable house prices too.

Please read the job description / person specification carefully and ensure your application reflects the knowledge, skills and experience needed

• Experience in data entry, analysis, or facilities administration
• Worked with databases, preferably including SQL
• NHS or healthcare estates experience

• Understanding of PPM principles and asset management
• An understanding of databases including SQL

• Valid full British driving licence, Category B for ability to drive manual Trust vehicles
• CAFM system training or certification
• European Computer Driving Licence (EDCL)

• Must demonstrate evidence of:
  Strong Excel and data handling skills; attention to detail; ability to work independently and as part of a team
• Advanced skills in Microsoft Office (Word, Excel & Power Point)
• Experience with reporting tools (e.g., Power BI)

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a yeargross per annum (pro rata)

Permanent

Full-time,Flexible working,Compressed hours