Accounts Payable Clerk

Job Description Main Purpose of the Job

The role of the Accounts Payable Clerk is to process transactions as accurately and effectively as possible. This includes :

• Entering invoices onto computer systems
• Matching invoices to purchase orders and querying variances
• Checking invoices for accuracy, VAT treatment and payment terms
• Processing expense claims via an online system
• Obtaining valid internal authorisation for transactions
• Monitoring finance inbox queries and invoice printing
• Ensuring invoices are correctly coded in the general ledger
• Arranging payment of foreign currency invoices
• Collecting, distributing and scanning post
• Creating new standing data e.g. supplier accounts
• Updating records of standing data
• Routine accounting controls
• Extracting information from ledgers
• Processing payment runs
• Answering queries from suppliers, customers, budget holders and auditors

Regular interaction across all levels in finance and purchasing. Dealing with all individuals in all institutes with regards to payment of invoices. Interaction with suppliers.

• Entering invoices onto computer systems.
• Matching invoices to purchase orders and querying variances.
• Checking invoices for accuracy, VAT treatment and payment terms.
• Processing expense claims via an online system.
• Obtaining valid internal authorisation for transactions.
• Monitoring finance inbox queries and invoice printing.
• Ensuring invoices are correctly coded in the general ledger.
• Arranging payment of foreign currency invoices.
• Collecting, distributing and scanning post.
• 70 Database Maintenance
• Creating new standing data e.g. supplier accounts.
• Updating records of standing data.
• 15 Ledger Analyses and Reports
• Answering queries from suppliers, customers, budget holders and auditors.
• Extracting information from ledgers.
• 15
  
  As agreed with line manager, any other duties commensurate with the nature of the role.

Requirement

Importance5 GCSEs grades A-C including Maths and English or an equivalent t qualification Essential

AAT Level 2 certificate in accounting or an equivalent Desirable

Requirement Importance Excellent  computer skills, including Microsoft Office 365

Essential Knowledge of Great Plains software package Desirable Knowledge of online expense systems Desirable Knowledge and understanding of VAT Desirable

Requirement Importance Significant  experience of processing invoices and expenses Essential Recent experience working in a finance team in an accounts payable role Essential Experience of working in a multi company environment Essential Previous experience of working for a charity Desirable

Requirement Importance Good  communication skills both written and verbal Essential Excellent organisational skills to manage own workload Essential Good interpersonal skills, with the ability to work well as part of a team Essential Ability to work with precision and accuracy

Essential

Customer focused Essential Willingness to help others and be flexible Essential

Requirement Importance Attention  to detail

Essential

Keen to continue to learn and adapt Essential Able to present a positive image of self and the Partnership Essential Promotes  equality and values diversity

Essential

Willingness to embrace the expected values and behaviours of all staff at the Partnership, ensuring it is a great place to work

Essential

Willingness to work outside of standard working hours when required

Essential

Ability to maintain confidentiality and security of information where appropriateEssential

NBI Partnership

The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park.

The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers.

For more information about working at NBI Partnership, please .

Finance

This position is based within the NBI Partnership finance team

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